Esklets Playgroup




If you are not happy with service you receive from Esklets Pre School – or any other aspects you can make a complaint in the following way: Stage 1 In the first instance it is advisable to discuss the problem with the Pre-school Supervisor. If this is not appropriate then the Chair can be contacted. If possible Esklets would prefer to resolve the issue through informal discussion and practical action. However if this is not possible, the result is not satisfactory and/ or a formal complaint is necessary then the following procedure can be followed.

Stage 2 All formal complaints should be made to the supervisor (or Chair if not appropriate) either verbally or in writing. The complaint will be recorded in writing on the Complaints Register and the full details of the complaint recorded on a ‘Provider complaints record’. This lists the source of the complaint, the nature of the complaint in relation to the National Standards and fully details of the complaint. It also records how the complaint was dealt with and any ensuing actions or outcomes. The results of the investigation will detail any action to be taken. The provider complaints record will be shared with the parents on completion of the investigation, which must be within 28 days of receiving the complaint. The Complaints record will be stored with the Organisational Operational Plan.

Stage 3 If the parent is not satisfied with the outcome of the investigation, he or she requests a meeting with the Pre- School Supervisor and the Chair. The parent should have a friend or partner present if required. An agreed written record of the discussion is made as well as any decision or action to take as a result. All parties present at the meeting sign the record and receive a copy of it. The signed record signifies that the procedure has concluded. When the complaint is resolved at this stage, the summative points are logged on the Complaints Register.

Stage 4 If it is necessary to take the complaint further then it can be put in writing to a representative of the Pre-school Learning Alliance who will act as mediator. The mediator will make suggestion to help resolve the issues.



Stage 5

When the mediator has concluded their investigations a final meeting between the parent, the Pre — school Supervisor and the Chair is held. A decision on the action to be taken should be made. A record of the meeting is made, including the decision on the action to be taken and signed by everyone present. This signed record signifies the procedure is concluded.

What should I do if I am not satisfied? Occasionally you may not be satisfied with the response after following the complaints procedure, or your complaint may relate to an issue that you feel unable to discuss with us. If your concern is about our registration, you can contact Ofsted by ringing the EARLY YEARS COMPLAINTS LINE on 0300 123 1231 or by writing to the regional centre that deals with our registration at

Ofsted,Picadilly Gate, Store Street, Manchester, M1 2WD. Parents may approach Ofsted (the Office for Standards in Education, Early Years Directorate) at any stage of the complaints procedure. If there is a possible breach of the pre-schools registration requirements it is essential to involve Ofsted. If you are not satisfied with our investigation of your complaint it is helpful if you put your complaint to Ofsted in writing. You should also enclose a copy of your original complaint, along with an account of the findings and any action taken, or proposed, and the reasons why you are not happy.

What if I have a child protection concern? If a child appears to be at risk, the Pre-School follows the Area Safeguarding Children Committee procedures. If you have concerns about child protection in relation to the playgroup you should report your concerns immediately to the EARLY YEARS COMPLAINTS LINE on 0300 123 1231

All complaint will be treated in a confidential manner. Should a member of the public wish to remain anonymous this will be respected. All complaints will be achieved confidentially for a 12 month period. It is the Supervisor and Chairs joint responsibility to continually review the quality and delivery of the service using the complaints procedure.

Esklets Pre-school

Complaints Procedure

Ofsted publishes details of complaints received about providers on or after 1st April 2004 in inspection reports.  These reports are available on Ofsted’s web site.

Useful web sites:  


DfES publication helpline – 0845 602 226 – for the national standards covering daycare.

Ofsted’s early years helpline 0300 123 1231

This procedure was adopted by Esklets Pre-school at a meeting on

Date…6th June 2016

Signed by ……………………………………….


Role of signatory………Chairperson

Next review due: June 2017.





Esklets Pre-school – Confidentiality Policv

We aim to ensure that all parents and carers can share their information in the confidence that it will only be used to enhance the welfare of their children.


We keep two kinds of records on children attending our setting

1) Developmental records

·        These include observations of the children in the setting, samples of their work, individual play plans and records of achievement.

·        These are usually kept in the ‘I Can’ folders and can be accessed, and contributed to, by staff, the child, and the child’s parents. Observations of the child may be kept in a dedicated folder kept by the supervisor. Staff and parents may contribute to this as required.


2) Personal records

·        These include registration and initial profile forms, medical records, signed consent forms and correspondence concerning the child or family, reports or minutes from meetings concerning the child from other agencies and observations by staff on any confidential matter involving the child, such as developmental concerns or child protection matters.

·        These confidential records are kept secure by the person in charge in a locked filing cabinet.

·        Parents may have access to the files and records of their own child but do not have access to information about any other child.

·        Staff will not discuss personal information given by parents with other members of staff, except where it affects planning for the child’s needs.

·        Computers – no confidential records are kept on computer.

Other records

·        Issues to do with the employment of staff, whether paid or unpaid, remain confidential to the people directly involved with making personnel decisions.

Staff and volunteers are advised of our confidentiality policy and agree to adhere to it.


Links to other policies;

·         Equal opportunities policy

·         SEN policy

·         Mobile phone and social network policy

·         Promoting positive behavior policy

·         Safeguarding children policy


Useful websites


This policy was adopted at a meeting of Esklets Pre-school Playgroup



           Signed on behalf of the management committee…………………………………


           Role of signatory – Chair of Committee.                    Date…………………………………



Next review due: June 2017.



At Esklets Pre-School we recognise that the provision of a healthy and safe environment is essential to the well being of children and adults. Good quality care includes taking steps to prevent illness and accidents, being prepared to deal with emergencies if and when they occur and educating children about health and safety matters. Esklets Pre-School recognises that there is a legal duty for all staff to manage activities involving significant risk. We aim to do this by carrying out suitable and sufficient assessments of those risks and to ensure that suitable control measures are used.


Risk assessment


Risk assessment is an important step in protecting everyone who uses the nursery premises as well as complying with the law. Risk assessments will take into account staff, children, parents and visitors. It will also consider the rooms and areas been used, the activity taking place and the adult child ratio.


All risk assessment documentation and information will be reviewed and adjusted where necessary at least once a term or as required (i.e. new equipment or change in procedures)


Risk assessments will be carried out at the nursery on the following areas

    • Admission and collection of children
    • First aid and accident records
    • The nursery yard, garden and equipment used
    • Play equipment
    • Outings
    • Food and drink
    • Medicines stored and paper work
    • Storage of dangerous and hazardous substances
    • Manual handling of large furniture
    • Cooking activities that involve sharp objects or equipment
    • Car park and use


  • Animal faeces
  • Peanut allergy


  • Security of building and outside area
  • Slips, trips and falls
  • Doors and maintenance
  • New Employees
  • Risks created by Adult Volunteers.
  • Reporting of sickness and absences of children




The Nursery Manager should be familiar with safety requirements as outlined on the nursery registration document and ensure that it is adhered to at all times.


The doors to and from the nursery should be properly secured to prevent children gaining access to the street or to any driveway, station platform or parking area.


The outside play area and garden should be fenced and properly secured so that the children cannot gain access to the street. Bolts and catches should be regularly checked to ensure that they are working correctly.


Children should not be able to gain access to an area of the nursery where workers cannot easily see them. As a means of fostering independence skills children are sometimes encouraged to toilet themselves but key workers and the other nursery staff should be aware of where the children are and occasionally check the children’s toilet area to ensure that there are no children requiring assistance. Children should not be allowed into the kitchen area unsupervised and all dangerous equipment and substances should be inaccessible to children (i.e. knives, cleaning products etc.)


Outdoor sandpits should be covered at night to avoid fouling by cats or other animals.  Paddling pools should not be left inflated outdoors overnight as they collect rainwater.


The outdoor garden area should be well maintained and free of rubbish, glass, poisonous plants or any other item that could endanger the health of a child. Nurseries should provide somewhere safe for adults to store personal items away from the children. In particular, it is essential that handbags are stored securely out of children’s way as they often contain medicines, matches, lighters or other small items, which a child could easily swallow or choke on. Staff must ensure that any medicines they bring with them to the nursery are stored in a safe place and that any headache tablets etc. are not carried around in their pockets.


One of the major factors contributing to accidents is a lack of tidiness. All toys and equipment not in use should be put away so that the nursery does not become too cluttered. Litter and spillages should be safely cleaned on a regular basis.


Planning should ensure that the way activities are placed in relation to one another does not lead to safety risks. Layout should be reviewed if necessary, particularly if regular inspection of the Accident Book reveals a recurring problem. Floor coverings not attached to the floor should have non-slip fixtures.


The Nursery Manager must ensure that all staff wear shoes suitable for working safely.


Power points within children’s reach must be fitted with child resistant covers (except when in use).


All cleaning products and disinfectants should be kept in their original containers with the contents clearly labelled. These materials should be stored well out of the children’s reach, which is currently the adult toilet on a high shelf.


Toys and Equipment


Toys should be bought from reputable dealers and checked that they are sturdy and well put together. Warnings and safety messages should be read and staff should ensure that play activities and equipment are used only by children of an appropriate age or stage of development. Staff responsible for the purchasing of children’s play equipment should ensure that they are well made and constructed from non-toxic materials. The Lion Mark (British Toy Manufacturers Safety and Quality Symbol), the CE Mark (The European Safety Symbol) are recognised safety markings. The equipment should be checked regularly and damaged items should either be repaired or thrown away. Second hand toys including items from the scrap project should be carefully examined and assessed for safety before given to children for play. Care should be taken when accepting home made toys and they should be checked for safety; i.e. non toxic paint, nails sticking out, loose parts etc.


Toys and equipment should be washed regularly. This is especially important when children with an infectious illness have been playing with a toy. Children can help with this activity i.e. set up water play activities so that the washing of dolls, dolls clothes, home corner props, lego pieces etc. can be incorporated into the play. Particular care should be taken to keep hats; head coverings and hairbrushes clean in order to help prevent the spread of head lice.


Ensure that all equipment and furniture is installed correctly and maintained adequately.  Children and adults must know how to use the equipment correctly and follow the manufacturers instructions. If necessary, the number of children taking part in an activity at a particular time should be limited i.e. no more than four children using the climbing equipment at one time.


Equipment used in the outdoor garden should be checked regularly for safety and suitability.


Ensure that large or heavy equipment is moved and/or lifted according to the Manual Handling policy. Nursery workers are at risk of damaging their backs or pulling muscles by trying to move something that is too heavy for one individual and equipment that is moved inappropriately is likely to become damaged or weakened. Further information on risk management is available from the HSE web site at


It is essential that impact absorbing mats or surfaces be used beneath equipment from which children might fall such as climbing, balancing and agility equipment and slides. It is important to ensure that there is sufficient surfacing to cover all areas where children might fall. The Child Accident Prevention recommends that children under eight years of age not have access to equipment, which is over 2m high.




Any pets are to be kept healthy and safe without a risk to children. Pets are not allowed in the kitchen.


Kitchen Equipment


Domestic equipment such as kettles or toasters should not be used in the children’s play area.  A child may be seriously scalded by water from a kettle for up to half an hour from the time of boiling. It is recommended that a cordless or shortened electricity coil be used in the nursery kitchens.


Tea/coffee and other hot drinks must not be consumed in any of the internal play areas. The hot drink must remain in the kitchen area. Hot drinks taken in the external play areas should be in thermal mugs with a lid in place at all times. According to the Child Accident Prevention Trust, a cup of tea with milk is about 65 degrees C when it is poured out and it can cause injury to a child in five seconds. If it is left untouched for five minutes it is still 55 degrees C and hot enough to scald a child within fifteen seconds. If hot drinks are to be consumed in the nursery it is vital that the cup is placed well out of reach of the children and is not left unattended. The above procedure should ensure that there is no danger of a hot drink accidentally spilling over and burning a child.


Prevention of Illness and First Aid


The building and all its equipment must be maintained in a clean and healthy manner to prevent illness and the spread of disease. Heating and ventilation systems should enable comfortable temperatures to be maintained. Awareness of how illness spreads and using cleanliness to control its transmission should be the basis of prevention. Adequate ventilation is important to disperse bacteria or viruses transmitted through sneezing or coughing. Windows that can be opened to let in fresh air to the nursery are desirable.


To prevent the spread of infection, adults in the play setting should ensure that the following practices are adhered to:


  1. Washing up done thoroughly in hot water with detergent using rubber gloves routinely.
  2. Cups/beakers covered with a clean cloth and where possible air-dried.
  3. Drying up cloths replaced every day with clean ones.


Different cleaning cloths should be used for kitchen and toilet areas and separate cloths for the floor. All washed/disinfected or renewed regularly.


Hands washed before and after handling food.


Staff involved with the handling of food in the nursery should have successfully completed a Food Hygiene Course. For further information please see the childcare services policy on healthy eating.


Food handlers must inform the Nursery Managers at once if they or any of their immediate family is suffering from diarrhoea and/or vomiting and they should not prepare meals until given medical clearance. Kitchen staff must also inform the Managers if they are suffering from septic cuts or sores, boils, whitlows and any discharge from the eye, ear or nose. This is essential to prevent the spread of infection to the children. Any suspected food related outbreaks must be reported to The Environmental Health Officer immediately.

The nursery kitchen should have:


  • A refrigerator thermometer to ensure that foods are being stored at the correct temperature


  • Adequate storage for cold, frozen and dry foods


  • Refuse bins with fitted lids



  • Children and adults must wash their hands after using the toilet –  adults – before and after changing nappies. In addition latex gloves and aprons should be worn by all personnel whom are authorised to change nappies.



  • Cuts or open sores of both children and adults need to be covered with a waterproof plaster or other dressing which adequately covers the break. Please check that parents have signed a consent form before administering basic first aid.


  • Nursery workers should be “skin care conscious” at all times and staff who have an eczema condition affecting their hands must always wear gloves.


Good hygiene practice is vital in the prevention of transmission of many infections. Spillages of blood/body fluids must be cleaned up promptly with hot soapy water (too hot to put a hand in) on carpets and fabrics. Esklets Preschool does not allow the use of bleach. Disposable gloves must be used when dressing cuts and wounds and cleaning up spills of blood. Disposable cloths/paper towels should be used for clearing such spillages. If someone gets blood on them it should be washed off with soapy water as soon as possible. If blood is splashed on the face or in the eyes it should be rinsed off well with running water. If there is a biting or scratching incident where the skin is broken, the injured area should be washed thoroughly with warm soapy water and covered with a plaster. Check to make sure the injured person is immunised against tetanus.

Fabrics contaminated with body fluids washed by using the hot cycle in the washing machine.


A large box of tissues or toilet roll available and children encouraged to blow and wipe their noses when necessary. Soiled tissues should be disposed of hygienically.


Children should be encouraged to shield their mouths when coughing. Polythene bags should be available in which to wrap soiled garments. Staff should be aware of exclusion periods of common infectious diseases i.e. chicken pox, conjunctivitis, head lice etc. Parents/carers need to be told of any common infectious illnesses going around the nursery so that they can be aware of any signs/symptoms in their own child. A poster giving parents/carers information about the illness should be posted in a place or places where it is easy for parents to note. The poster should be displayed for a reasonable amount of time to ensure that all parents/carers (i.e those parents/carers who use few sessions a week or the nursery on a drop in basis) are informed. The poster displayed for the parents/carers should name the illness, list common signs and symptoms of the illness, and inform them of the exclusion period. Under the public health (infectious Diseases) regulations 1988, certain diseases must be reported to the local authority. A full list of notifiable diseases is available in the nursery office. If there should be an outbreak of any disease listed, you should inform the local authority immediately. OFSTED must also be notified of any infectious disease outbreak that a qualified medical practitioner considers notifiable.


Children who are HIV positive represent no threat to others’ health if high standards of hygiene are maintained. This is of particular importance when staff are dealing with body fluids – blood, urine, faeces and saliva – (see above for dealing with spillages of blood/body fluids).  Should a parent/carer choose to share with a member of staff the HIV status of their child then this information should be treated in the strictest of confidence. There is no exclusion period necessary for children who are HIV positive but children with Hepatitis B (Jaundice) will require a medical clearance note before starting/returning to the nursery.  Children with Hepatitis A will need to be excluded from nursery until they are well.


Staff should be alerted to child health. Individual medical problems must be reported to parents/carers and other staff and records kept of these.




It is normally considered that children needing to take medication are not fit enough to attend nursery.  Only medicines which are needed for chronic conditions such as asthma, epilepsy, eczema etc. will be administered by a staff following written authorisation by a parent. A written record of all medication administered will be kept giving date, time, name of child, and dosage given. Medicines administered must have a prescription label with a date, name of child, time to be given and dosage and be stored in the original container. Medicine must not be kept in the refrigerator unless specifically required. The instruction “store in a cool place” does not mean the refrigerator. Any unused medicines should be returned to the parent /carer for disposal.  If this is not possible the local pharmacist should be asked for advice. Any medicines stored at the nursery for use with children with a chronic condition must be kept well out of reach of the children.

In short the following process must be followed if a child requires medication whilst on site.


  • If possible the child’s parent will administer the medicine. If not the medication must be stored in the original container and clearly labelled with the child’s name, dosage and any instructions.


  • Written information will be obtained from the child’s parents, giving clear instructions about the dosage and administration of the medicine and permission for a member of staff to follow these instructions.
  • All medicines will be kept in a locked metal container (or fridge if required) and stored well out the way of children.


  • Where doubts still exist in the correct method or dose of medication to be administered, then professional medical help should be sought. Danby Surgery can be contacted on 01287 660739.


  • A medicine book will be available to log
    • The name of the child
    • Times that the medication should be administered
    • Date and time that the medicine was administered.
    • Signature of the staff member that administered the medication


  • With regard to the administration of life saving medication such as insulin / adrenalin injections or the use of nebulisers, the position will be clarified in each instance by reference to the Esklets insurance company.


  • If specialist knowledge is required, staff involved in administering medication will receive training from a qualified health professional.

Care must be taken to ensure that children are not over exposed to the harmful effects of the sun. Children playing outside may therefore need protection (i.e. sun hats and sun block creams). Arrangements for ensuring this need to be made in partnership with the parents/carers.


Accidents and First Aid


All nursery staff will be trained in paediatric first aid and will know the procedures for dealing with medical emergencies and minor accidents and illnesses. First Aid boxes are available within each playroom and the kitchen and are easily available to all adults but beyond the reach of children. Contents of the first aid boxes should be checked regularly by a designated First Aider and items should be replaced as necessary.

First Aid boxes should contain:

  • Accident Record Book.
  • Assorted sterile hypoallergenic plasters (20)
  • Sterile eye pads (4)
  • Individually wrapped triangular bandages (3)
  • Melolin sterile dressings – small (5)
  • Melolin sterile dressings – large (1)
  • Micropore tape
  • Tube gauze (01) and applicator (for fingers and toes)
  • Small packet of sterile gauze (for cleaning up)
  • Disposable gloves
  • Small plastic bags e.g. freezer bags for burns, disposal of dressings, taking samples to hospital
  • Scissors – blunt ended
  • Tweezers


NB  Creams, lotions and antiseptics should not be used on the children.


Qualified First Aiders are:

Kate Smith

Beverley Mahood

Robbie Wilson

Rachel Todd

Alison Hodgson

First Aider responsible for ensuring first aid boxes are adequately stocked is:

Rachel Todd

Notification of accidents


All minor accidents involving children at the nursery will be recorded in the nursery Accident File and reported to the parent/carer, in writing, on the day that the accident occurred. Parents/carers should then sign as confirmation that they have been informed of the accident. All serious accidents/incidents must be reported to RIDDOR details of which are located on the rear of the accident book. It is important that all incidents are reported so that they can be properly investigated and action taken to prevent a reoccurrence. OFSTED must be notified of any serious injury or death to any child or adult on the premises. The contact helpline for OFSTED is 0300 123 1231


All accidents/incidents to children and adults must be recorded outlining:

date, time and place

name of injured person

circumstances of accident/incident

nature of injury sustained

action taken and by whom

confirmation of notification to parents


Accident/incident records relating to any incident in which a child has received an injury should be kept by the nursery for their own protection until there is no risk of claim against the registered provider and/or their insurance. Claims for personal injures can be brought within three years of the incident occurring by the parents and/or by the child itself within three years after he/she reaches 18 years of age.


Follow up procedures to be taken after dealing with a serious accident in the nursery.

  • Prior to tidying up after and accident and if appropriate (i.e. serious injury) take photographs of the accident scene as a means of offering as truer picture of the scene as possible.
  • Tidy up and clear away after the accident.
  • Monitor the hygienic disposal of spillages and waste material, where necessary. Please note that hepatitis and HIV can stay alive for considerable amount of time in dried blood.
  • Write up and complete a factual account of the accident and treatment given to the patient in the accident book. This should normally be carried out by the first aider who dealt with the accident.
  • A risk assessment of the incident will need to be carried out as soon as possible. Usually within the first 24 hours.
  • An investigation of the accident will need to be carried out by the nursery managers as soon as possible in order to gather a factual account from individual witnesses as evidence of what happened. Remember that the first 24 hours are paramount in ensuring that accurate information has been recorded.



The staff involved in the accident, will need to make sure that before they leave the nursery, at the end of their shift that their account of events have been recorded and left with managers or whoever it is in duty.

Due to the sensitivity of this information (Particularly in serious accidents) Staff are advised, not to discuss any further information with anyone, unless given permission to do so.


Caring for Sick Children


The nursery cannot normally undertake the care of sick children. Children who are unwell should be kept at home to keep them more comfortable, help them recover more quickly and to avoid transmission of infection to other children. The nursery must be informed of any childhood illness, sickness or problems before attempting to bring the child to the nursery. However if a child becomes unwell or injured at the nursery, his/her parent/carer must be contacted and the child given extra care and attention in a quiet place.


Should a serious accident/illness requiring urgent medical attention occur, staff must operate the following procedure:


  • One person to stay with the injured child.
  • One person to telephone for an ambulance and the child’s parent(s); it may be appropriate to transport the child direct to hospital.
  • At least one person, preferably more, to take care of the other children.
  • If the ambulance arrives before the child’s parent(s) the helper who has been looking after the child should accompany him/her in the ambulance.


Fire Prevention


Staff must be aware of the role they play in fire prevention and be prepared to observe the following practices.


Check that any heating system is properly maintained – portable heaters must not be used other than in an emergency. Oil heaters are not permissible. Portable liquid petroleum gas heaters must not be stored at the nursery.


Check all plugs and leads regularly.


All soft furnishings should be fire retardant and must continue to comply with the Furniture and Furnishings (Fire Safety) Regulations, 1988.


All heaters should be well guarded and paper or material should not be placed near enough to catch fire.


The nursery cooker should not be left unattended when turned on. Cloths or towels should not be left to dry around a cooker.


Fire exits and other doors should be free of obstructions on both sides.


Fire extinguishers should be checked annually and the date of inspection recorded. Staff should know where the fire extinguishers are kept and how to use them.


Fire drills at the nursery are held twice a term and are recorded in the fire log book located behind the counter. Weekly fire alarm tests are also carried out to ensure that any faults are reported immediately.


All students and regular volunteers should be advised what to do in case of a fire or other emergency.


Staff responsibility with regard to fire and emergency should include each staff member knowing what they need to do in the event of a fire to safely evacuate the children and themselves. A plan for an escape route and the attendance register must be up to date so that everyone can safely be accounted for at the meeting point of safety. The attendance record must be taken by the person in charge when the building is evacuated.


Clearly written instructions for fire drills and how to summon the fire brigade must be posted in a conspicuous place in the nursery.


Further information and advice can be received from Neil Martin on 01287 660020, 07969 800673 or via email


The designated person in the nursery who has responsibility for dealing with Fire Safety is Rachel Todd.


COSHH (The Control of Substances Hazardous to Health)


Chemicals are widely used for a variety of processes in office work and cleaning, and some are extremely hazardous. To comply with these regulations a list will be kept by the Senior Supervisor of all hazardous or potentially hazardous substances that are used in the Provision. A copy of this list will be kept at the setting.


In addition to chemicals, all body fluids are to be treated as substances hazardous to health and should be carefully dealt with using protective gloves and materials that can be safely disposed of.


The Senior Supervisor is to be informed of any hazardous substances which it proposes to bring onto the premises for use by employees, paid or voluntary or other users.


Any person(s) using such chemicals must observe the following guidelines:

  • all substances, which are included on the COSHH list, including bleach and general household chemicals, are to be stored in a safe place on the high shelf in the adult toilet.
  • all hazardous substances eg bleach, solvents, glues containing solvents are to be used with care;
  • always read the label before use and follow the manufacturer’s


  • avoid inhalation, ingestion and skin contact of all chemical substances;
  • always wear the appropriate protective clothing eg gloves etc;
  • products must never be mixed as this could give rise to hazardous by­products eg bleach will give off chlorine gas if mixed with an acidic cleanser such as Harpic;
  • Those using the substance must be familiar with the First Aid procedures to be used in the event of an accident.


In the interests of Health and Safety, substances hazardous to health should only be used if there is no less harmful or harmless alternative.

Electrical Safety


It is the responsibility of all users to inspect appliances for loose wiring, faulty plugs etc, BEFORE using them.  Electrical faults must be reported immediately.  Faulty equipment must be removed from usage and clearly labeled as such.  No one should attempt to repair equipment themselves.


The following list shows examples of electrical faults:

  • Broken casing around wires or applications;
  • Electrical arcing (sparks);
  • Plugs becoming warm … etc.
  • Equipment not working
  • Loose wiring


All employees, whether paid or voluntary, have a responsibility to observe basic principles of electrical safety as well as inspecting appliances before use, ie:

  • Ensure that hands are dry before using an electrical appliance;
  • Ensure that adequate instructions are obtained before using unfamiliar electrical equipment and comply with the manufacturer’s instructions;
  • Leads should never be pulled to remove a plug or to lift or move an appliance;
  • Switch off at the mains, unplug and put away all electrical equipment (where appropriate) when not in use;
  • Sockets must not be overloaded by the use of adaptors (when in doubt err on the side of safety/seek qualified advice);
  • If extension cables are used then these must be placed in such a way so not to cause a hazard to anybody else.
  • All electrical equipment will be maintained on a routine basis of no more than one month between formalised checks.
  • PAT testing should be carried out by a competent and qualified PAT tester annually.
  • A full mains check should be carried out by a competent electrician, whom must be qualified to BS7671:2008 17th Edition. This should be carried out every five years or 20% of the mains checked per annum.


Environment and the Workplace


The Provision is legally obliged to maintain a safe and acceptable working environment in as far as is reasonable and practicable. Employees, paid or voluntary, have a responsibility to co-operate to maintain this environment.



Must be suitable and sufficient in every part of the Provision through which people either pass or work. Doorways and potential hazards like steps must be well lit. Artificial lighting apparatus must be properly maintained and fluorescent lights must be flicker free.



The Provision must ensure that a reasonable temperature (not less than 16 centigrade) can be maintained in every room in which people are employed to work.



Eskletts Pre-School operates at strict no smoking policy. Smoking is not prohibited anywhere on the site.

Staffing – Ratios and Working Patterns


When there are children on the premises there should always be at least two workers present. It is essential that the staffing ratios as set out in the nursery registration document are adhered to.  The registration document also sets out the number and ages of children that can occupy the building (maximum 18).




The level of supervision can and should vary according to the activities the child is carrying out.




General Supervision Through Observation


Children at play should be visible at all times. Children who are resting or sleeping should be within earshot of staff who check them at regular intervals.


Close Supervision Through Being At Hand

Staff should remain in close proximity whilst children are taking part in activities.


Constant Supervision Through Direct Contact

Staff should be involved with a child carrying out risky activities i.e cooking, woodwork etc.


Staff must agree in advance on what level of supervision is needed for a particular activity so that there is a consistent approach within the nursery. Children should be allowed to engage in higher risk activities but only when a worker is available to devote themselves to constant supervision.




Arrivals and Departures


The Nursery operates a controlled entry system and all parents/carers and visitors are required to sign in and out. It is important that parents/carers “hand over” their child to a member of staff when they arrive to the nursery for their session. The child’s name should then be entered into the attendance register for safety reasons. Staff must be informed in advance if someone other than the parent/carer will be collecting the child from nursery. Staff should refuse to hand over the child should an unknown adult come to collect the child regardless of those persons’ claims. Staff should inform the person of the nursery policy regarding the collection of children so that the reason for refusal to hand over the child is understood.  Every effort to contact the parent should then be made in order to report the incident. Please note it is the parents responsibility to ensure they update the nursery with all emergency numbers and contact details on a regular basis.


No one under the age of 16 will be allowed to collect a child from nursery.


If a parent/carer fails to collect their child from nursery, every attempt should be made to locate them. If this is unsuccessful, staff should contact the parent/carers “emergency contact number” to arrange for the child’s collection.




Procedure for a child lost or missing on the nursery premises


Should a child become lost or missing, the following action will be taken:

  • Alert the member of staff in charge or the nursery managers, who will investigate as to when the child was last seen and where.
  • Ensure the safety of the remaining children with regard to appropriate supervision and security.
  • One of preferable two members of staff should search the premises, building or area in the immediate vicinity.
  • If a child cannot be found within fifteen minutes, the police will be informed by the senior member of staff present. Parents will be informed by the relevant Nursery Managers or their deputies. Continue to search, opening up the area and keeping in touch by mobile so as a two-way means of communication can be maintained.


Teaching Children Safety


Children can be taught about safety in a way that is suitable for their abilities and relevant to their needs and interest Children under five years of age tend to be absorbed in their play and focus on the “here and now”. However, young children tend to avoid any hazard that has been identified for them.  It is important that safety issues are talked about at the nursery and that learning opportunities are structured into the everyday play curriculum. A variety of materials are available to support safety work with children including reading materials, pictures, posters, plays and puppets.


The following approaches can also be used:


Using unplanned and spontaneous opportunities for discussing any accidents or near misses that happen to people that children know.


Integrating safety issues into all activities at the nursery by repeating safety messages and practising skills.


Addressing safety issues that arise in relation to events in the community, new activities, emergency procedures and outings.


Inviting specialists such as Safety Officers, Home and Road Safety Officers and Fire Safety Officers to work with the children.


Workers acting as positive role models for safe behaviour showing children what to do in particular circumstances and praising children when they behave in a safe way


Establishing and teaching children safety rules for the nursery and other locations they visit.


If children understand why the rules have been made and even participated in setting them, they will be more likely to abide by them.


Risk assessments will be carried out in the nursery on the following areas:

  • Admission and collection of children
  • First aid and accident records
  • The nursery yard, garden & equipment used
  • Play equipment
  • Outings
  • Food & drink
  • Medicines stored & paper work
  • Storage of dangerous and hazardous substances
  • Manual handling of large furniture
  • Cooking activities that involve sharp objects or equipment
  • Car park and use.
  • Animal faeces
  • Peanut allergy
  • Security of building & outside area
  • Slips, trips & falls
  • Doors & maintenance
  • New staff
  • Risks created by adult volunteers




Staff must not be under the influence of alcohol or any other substance when on duty at Esklets.  All staff members should seek medical advice when proscribed any medication as to whether this will affect their ability to care for children.  All such staff should inform the manager about the medication as soon as it is proscribed.  All staff medication (including any adult volunteers) on the premises should be stored either in the locked filing cabinet or in handbags hung on the special hooks provided in the adult toilet.  It must be kept away from children at all times.



This policy was adopted at a meeting of Esklets Playgroup held on:


DATE: 6th June 2016



Signed on behalf of the Playgroup:






TITLE: Chair of Committee.



REVIEW DATE: June 2017.




Name of Policy:


Food and Drink policy

Name of Setting:


Esklets Playgroup

Statement of intent:




Esklets Playgroup regards snack and meal times as an important part of the session.  We recognise the learning and development opportunities that are available through meal and snack times and aim to make the most of these social occasions.
Aim At snack time Esklets Playgroup aims to provide a range of healthy, nutritious food which meets the children’s individual dietary needs.  Fresh drinking water or milk will be available throughout the session and we will maintain a high standard of hygiene at all times.  We will encourage parents to provide a healthy, balanced packed lunch for their child, which we will store appropriately.
Registration forms;










Drinking water;














Packed lunches;














Cultural preferences;



Equal opportunities;











Food Hygiene;

At the time of joining the group parents will be asked, on their child’s registration form, to provide information regarding their child’s dietary needs including any allergies or special diet they may have.  If a child has any allergies it will be clearly displayed on a notice in the kitchen for all staff to see.  Any special arrangements required to facilitate the appropriate diet will be made at the time the child joins our setting.

Every child within Esklets will have access to fresh drinking water/milk throughout the session by the provision of breakers and jugs on the snack table.

Esklets offers a healthy snack on a ‘café’ system where the children can access food and drink when they require it during the session.  Staff monitor take up of snack via a name card system.  A variety of fruit, vegetables, raisins, cheese, crackers, breadsticks and toast will be available throughout the session.  Additional foods may be provided to celebrate special events or to taste other foods not normally on offer.  The children are encouraged to help prepare the snack.

Parents/carers are urged to provide only healthy packed lunches for their child/children.  These should include a mix of starchy foods (bread, pasta etc), protein foods (meat, fish, eggs, beans), a dairy item and vegetables or salad and a portion of fruit.  Parents are told about this when joining the group and occasionally reminded via the monthly newsletter.  Parents can provide a carton/bottle of fruit juice for their child or alternatively Esklets will provide a drink of milk or water.  Lunch boxes must be clearly labelled with the child’s name.  Children will only eat lunch from their own box and are not allowed to share food.

Esklets will make reasonable efforts to meet any culturally specific dietary requirements.  This will be discussed upon joining the group.

By providing a range of foods we encourage all children to sample different foods.  If a child has a specific allergy we will ensure that all the children are provided with the appropriate foods so that no child is singled out.  For example if a child is allergic to nuts we will not provide any food with nuts in it.  As detailed above children are not allowed to share food and will only eat food from their own lunch box.  This will be enforced by the staff member sitting at each table with the children.

The deputy supervisor plus a second member of staff have appropriate Food Hygiene certificates.  As detailed in our Health and Safety policy Esklets follows rigorous hygiene routines when dealing with food, which include the following;

  • Surfaces are cleaned and disinfected before food preparation
  • Regular handwashing is carried out before food preparation.  This includes children who also wash their hands before eating snack/lunch.
  • Wounds will be covered by waterproof blue plasters.
  • The kitchen operates a colour coding system with yellow washing-up bowls, and cloths used for crockery and food preparation.
  • We will cover prepared food to prevent contamination.
  • Waste food is disposed of each day.
  • In the unlikely event of 2 or more children contracting food poisoning OFSTED will be informed..
Contact numbers of outside agencies:


Useful websites;





Other relevant policies;

  • Danby Doctors surgery – 01287 660739
  • Families Information Service – 01609 780780


Health, Safety and Hygiene policy

Valuing diversity and promoting equality policy

Admissions policy

Policy Monitoring and Evaluation Information:



·         Gather feedback from staff and parents after implementation of the policy

·         Update in view of any recent training

·         Update to include any changes in legislation.







Date: 6th June 2016




Review Date:  June 2017



Esklets Playgroup

Intimate Care Policy

Esklets Playgroup is committed to building a ‘culture of safety’ in which children are safeguarded.  Everyone in our setting recognises their responsibilities towards the children in our care.  We have procedures in place to ensure that children within our setting are protected from abuse and harm.  This extends to the procedures in place when the children within our care require intimate care in the form of being helped to the toilet, having their clothes changed or having a nappy changed.  All staff will be required to change nappies as and when required.  To safeguard the welfare of both children and staff the following procedures will be adhered to:

Who can take children to the toilet or change nappy?

Only someone who has obtained an enhanced disclosure from the Disclosure and Barring Service (DBS).  All members of staff and some parents have such a record, however only members of staff will be allowed to take children to the toilet or change a nappy.  A notice clearly stating this is posted on the wall in the toilets.


Safe Working practices:

We have a set of safe working practices designed to protect both themselves and the children in their care;

  • When taking a child to the toilet members of staff should always ensure the door to the toilet room remains open and a second member of staff is nearby in the classroom or the hall.
  • When changing a nappy always ensure the toilet door is open and that a second member of staff is standing in the hall where they can observe both the toilet and the classroom.
  • The dignity of the children should be respected and children should be shielded from other children and visiting parents/carers whenever possible.
  • No playgroup cameras should be taken into the toilets.

Health and Safety when changing nappies or taking children to the toilet:

  • Cleaning up of body fluids – Staff will usually deal with such incidents.
  • When cleaning up any spilt body fluids, plastic gloves and aprons will be used. Used gloves and aprons will be disposed of in a plastic bag, tied at the top and placed in the wheelie bin.  Bags, buckets and mops are stored in the adult toilet, as are disinfectants.
  • Soiled clothing will be placed in a sealed carrier bag and hung on the child’s peg.
  • Staff are responsible for maintaining high levels of personal hygiene at all times – washing hands after using the toilet and before food preparation.
  • Nappy changes – staff will wear disposable apron and gloves.
  • Children will be changed on the nappy mat provided, placed on the floor in the children’s toilet. This will be cleaned with a disinfectant wipe after every use.
  • The potty will be cleaned with a disinfectant solution after every use.
  • Links with other policies and procedures;

o   Valuing diversity and promoting equality policy

o   Complaints Policy

o   Admissions Policy

o   Recruitment and Employment Policy

o   Confidentiality Policy

o   Health, Safety and Hygiene policy

o   SEN Policy


Contact names and numbers.

Designated Lead Practitioner for Safeguarding children – Mrs Kate Smith 01287 669607

Deputy DLP – Mrs Rachel Todd 01287 660887

Committee member responsible for safeguarding children –Mrs Lizzie Watson – 01287 660342

Chair of the Parental Committee (Registered Person) – Mrs Helen Beadnall – 01287 660657. Also jointly responsible for safeguarding children.

Children and Family Service – customer contact screening team – 01609 780780

Local Authority Designated officer – Karen Lewis – 01609 534200 /077155407711

Local Authority Designated officer – Dave Peat – 01609 535646/ 07814533363

Ofsted – 0300123 1231 or 0300123 4666



This policy was adopted at a meeting of ESKLETS PRE-SCHOOL PLAYGROUP

  • Held on 6th June 2016
  • Signed on behalf of the management committee………………………………………………
  • Role of signatory………Chairman of Committee



  • Next review date: June 2017.

Esklets Pre-school

Non-collection of children and Lost Children Policy


Statement of intent

In the event that a child is not collected by an authorised adult by the end of a session or a child is lost, the setting puts into practice agreed procedures.



In the event of the non-collection of a child, we will ensure that the child receives a high standard of care in order to cause as little distress as possible.


Information required from Parents:

1) Parents of children starting at the setting are asked to provide specific information which is recorded on our registration form, including:

home address and telephone number

telephone number of place of work

mobile phone numbers (if applicable).

names, addresses and telephone numbers of any emergency contacts for the child.

Names of adults authorised to collect the child from playgroup.

Information about any person who does not have legal access to the child;

and who has parental responsibility for the child.

Arrivals and Departures:


  • The Nursery operates a controlled entry system and all parents/carers and visitors are required to sign in and out. It is important that parents/carers “hand over” their child to a member of staff when they arrive to the nursery for their session. The child’s name should then be entered into the attendance register for safety reasons. Staff must be informed in advance if someone other than the parent/carer will be collecting the child from nursery. Parents must name the person collecting on the arrivals/departures sheet, even when that person is themselves. Staff should refuse to hand over the child should an unknown adult come to collect the child regardless of those persons’ claims. Staff should inform the person of the nursery policy regarding the collection of children so that the reason for refusal to hand over the child is understood.  Every effort to contact the parent should then be made in order to report the incident. Please note it is the parent’s responsibility to ensure they update the nursery with all emergency numbers and contact details on a regular basis.



  • No one under the age of 16 will be allowed to collect a child from nursery.


  • Parents are provided with our telephone number to enable them to inform us of any delays or problems with the collection of their child.  This will allow us to work with the parents to formulate a backup plan.

Uncollected Child

We inform parents that in the event of the non-collection of their child by an authorized adult and the staff being unable to continue to supervise the child on our premises, we will apply our child protection procedures as set out in our child protection policy.  If a child is not collected at the end of a session we follow the following procedures:


  • The arrival/departure sheet and the child’s registration form is checked for any information about changes to the normal collection routines.
  • If no information is available, parents/carers are contacted at home or work.
  • If this is unsuccessful, the authorised adults and the emergency contact adults will be contacted.
  • We will make all reasonable attempts to contact the parents or an adult nominated by the parents on the registration form.
  • If no-one collects the child after one hour and there is no-one who can be contacted to collect the child, we apply the procedures for uncollected children.
  • We contact our Children and Families Service, Customer Contact Screening Team – 01609 780780.
  • The child stays at the setting in the care of two adults (member of staff plus a second adult) until safely collected either by the parents or a social worker.
  • A fully written report of the incident is recorded in the confidential incident book.

Procedure for a Lost Child.

Should a child become lost or missing, the following action will be taken:

  • Alert the member of staff in charge or the nursery managers, who will investigate as to when the child was last seen and where.
  • Ensure the safety of the remaining children with regard to appropriate supervision and security. This will usually be done by keeping the children in the classroom with the door shut under the supervision of a staff member plus one other adult.
  • Two members of staff should search the premises, building or area in the immediate vicinity.
  • If a child cannot be found within fifteen minutes, the police will be informed by the senior member of staff present. Parents will be informed by the relevant Nursery Managers or their deputies. Continue to search, opening up the area and keeping in touch by mobile so as a two-way means of communication can be maintained.
  • Staff in charge of supervising the other children should collect together the following information; Child’s registration form and a recent photo of the child. These may be required by the police.
  • Inform Ofsted.


Contact Numbers:

Children and Families Service – Customer Contact Screening Team – 01609 780780

Emergency Duty Team: 01609 780780

Ofsted: 0300 123 1231 or 0300 123 4666


Useful websites:                 


This policy was adopted at a meeting of ESKLETS PRE-SCHOOL PLAYGROUP


On 6th June 2016

Signed on behalf of the management


Signature ………………………………………….


Role: Chairman of Committee.




Next review date: June 2017



  • On all our outings parents/carers are always invited to attend, and by providing transport and additional adult support are invaluable.
  • A risk assessment will be carried out before the outing. If a venue provides its own assessment this will be used if appropriate.
  • All outings will be advertised beforehand in the newsletters, on the web-site and by notices in the entrance hall. We try to vary the days on which outings are planned so that working parents can attend some outings if not all.
  • Esklets will ensure that unaccompanied children are allocated to a staff member who is then responsible for that child during the outing. The adult:child ratio will always be a minimum of 1:2.
  • A first aid kit and qualified first aider will be present on each outing.
  • A register will be taken at the start of the outing and regular headcounts will be taken.
  • A list of emergency contact numbers and a mobile phone will be carried by the staff member in charge.
  • Parents of unaccompanied children will sign a consent form before the trip.
  • Unaccompanied children will be collected and returned to an agreed destination by the staff member responsible. They will be returned to the care of an agreed parent/carer.
  • Parents will be advised of suitable footwear and clothing required before the trip.


Health & safety policy

Child collection/lost child policy

Equal Opportunities policy

SEN policy


This policy was adopted at a meeting of Esklets Playgroup management committee held on 6th June 2016

Signed by the Chair of committee:


Signed…………………………………………………………… Date………………………………


Esklets recognises that a child’s parents are of paramount importance to their learning and development as they are their child’s first educators.  Esklets aims to work in partnership with parents, to support them, and to work together to promote their children’s learning and development in a secure and happy environment.  We do this by;

Providing all parents with information about the group and its policies and procedures upon joining the group.  Information can be accessed in paper copy or via our web-site

  • All parents are encouraged to join our parent/management committee and contribute to the running of the group. All parents will be invited to the meetings via the website, newsletter and notices posted in the entrance hall.  We endeavour to hold meetings at times and places which best accommodate the needs of parents.
  • All parents can access a copy of the minutes of the meetings via the website or a paper copy from Esklets.
  • Parents are welcome to help at sessions to enable them to see how we operate, what activities we undertake and how we use play to help their child learn and develop. They also get to know the staff and can see how their child interacts within our setting.
  • All parents are advised that they can look in and contribute to their child’s learning journey folder at any time. They can also take it home to show other family members.  Parents are also encouraged to contribute to observations about their children throughout the year.
  • Parents can discuss their child’s progress informally at the start and end of a session. Time can be made available for more private, in-depth discussions at a time convenient to staff and parents.
  • Our newsletters (also posted on the website) can be e-mailed as well as paper copies. These provide information about outings, term dates, activities or topics we are investigating and also ask for contributions and ideas from parents.
  • Parental questionnaires are distributed annually and any concerns discussed and acted upon.
  • Information such as leaflets provided by the local education authority, magazines, books and interesting articles are all available at the setting for parents to consult.
  • Parents with special skills such as playing a musical instrument, will be encouraged to contribute to the group if they so wish.
  • A key worker system is in operation to help develop partnership with parents.
  • Staff believe that parents should be made as welcome within the group as children are. We hope that we create a happy, friendly, welcoming environment in which parents feel able to talk to staff and other parents.  This helps form a supportive environment in which staff and parents work together to benefit the child.

This policy was adopted at a meeting of Esklets Playgroup management committee held on 6thJune 2016.  Signed by the Chair of committee:


Signed…………………………………………………………… Date………………………………




Promoting Positive Behaviour Policy

Our aim is to create a safe, secure and happy environment, which encourages children to:

  • treat themselves and others with respect
  • be able to gain and give friendship and affection
  • find acceptable ways of expressing their feelings

We do this by creating an ordered environment with clear rules and boundaries of behaviour, where positive encouragement for good behaviour is fundamental. By doing this we aim to encourage the following behaviour:

  • to respect themselves and one another
  • helping take care of the groups property and equipment
  • accepting the authority of the adults in charge
  • by observing the rules of the group. especially when related to safety
  • being willing to share and take turns
  • showing kindness to younger. smaller and less able children
  • engaging fully in the play and learning activities

In order to encourage such positive behaviour staff and helpers should;

  • Set a good example by behaving towards each other and the children as we would like them to behave.
  • Praise rather than punish, looking for positive behaviour to reward rather than always concentrating on negative aspects of children’s behaviour.
  • Reward good behaviour with positive adult attention rather than rewarding undesirable attention with adult attention.
  • Be reasonable and consistent in what we expect with regard to the age and level of development of the child. Any behaviour problems will be handled in a developmentally appropriate way, respecting the child’s individual level of understanding and maturity.
  • Mean what we say
  • Avoid battles we cannot win and use distraction to diffuse potentially troublesome situations.
  • Children who misbehave will be removed from situation and it will be explained to them why their behaviour is inappropriate and how we can rectify the situation.
  • We recognise that very young children are often unable to regulate their own emotions and may require sensitive adults to help them. Staff will remain calm and offer comfort to intense emotions, helping children to learn to manage their feelings and learn more appropriate ways to interact with others, whilst ensuring that no harm comes to any child involved.
  • We recognise that the communication and language development of the children may affect their behaviour. Staff will use language appropriate to the development of the child and may use visual aids or sounds to reinforce routines.
  • Offer responsibilities to allow children to develop their self-esteem and to be able to reward them for appropriate behaviour.
  • All parents and staff have access to our policies and are expected to adhere to them. It is important that all the adults involved apply our guidelines and uphold our expectations consistently so that children know what to expect and what is expected of them.

 It is our policy that no physical punishment shall be used. Restraint will only be used to keep a child safe.

  • If a child consistently behaves in an inappropriate way the situation will be discussed with the parents and appropriate action agreed upon. This will be based on objective observations made by staff to enable them to understand why a child behaves in a given way, what are the triggers, and what are the consequences.
  • A policy of good behaviour is essential for the physical safety of all. We wish to establish a happy atmosphere in which children can learn, fostering emotiona1 security, whilst encouraging good relationships and common courtesy. Restraint will only be used to keep a child safe. Any occasion where physical intervention is used to manage a child’s behaviour should be recorded and parents should be informed about it in the same way.
  • Bullying will not be tolerated by Esklets Playgroup whether perpetrated by children, staff or parents/carers.  The bullying will be challenged and explained why this is not an acceptable way to behave.  This also applies to other unacceptable behaviours such as racial or other abuse.

The staff member responsible for promoting positive behaviour is Mrs Kate Smith with Mrs Rachel Todd as her deputy.

These policy objectives were adopted at an Esklets Pre-school meeting held on 6th June 2016

Signed on behalf of the management committee:


Review date: June 2017


Esklets Pre-school Safer recruitment Policy


As an organisation, which employs staff or volunteers to work with children, Esklets will should adopt a consistent and thorough process of safe recruitment in order to ensure that those recruited are suitable to have access to children.

We will do this by:

Staff Training

As specified in our safeguarding children policy, Esklets has a Designated Lead Practitioner , Mrs Kate Smith, responsible for safeguarding children.  She is supported by a deputy, Mrs Rachel Todd.  Both DLP and deputy have valid level 2 training in safeguarding children.  The DLP will attend regular updates.  In addition 1 person will have a valid certificate in ‘Safer recruitment’ and will be involved in all stages of recruitment.  It has been a legal requirement since January 2010 that all recruitment panels should include at least one person who has been trained in safer recruitment.  Mrs Todd has attended this training.

Safer Recruitment Practice

Safer recruitment practice will be applied at all stages of the recruitment process.  This practice and procedures will be checked against the safer recruitment guidance on the safeguarding children website to ensure that they are up to date and comply with current legislation and procedures.  Safer recruitment practice includes;

  • Advertising and information for applicants
  • References
  • Other checks before interview
  • Selection of candidates
  • Interviewing short-listed candidates
  • Offer of appointment to successful candidate
  • Induction and supervision of newly appointed staff

Advertisements and Information for Applicants

Esklets will demonstrate our commitment to safeguarding and protecting children by ensuring that all recruitment advertising material contains a policy statement to this effect. All information given to the interested applicant will highlight the importance placed upon a rigorous selection processes.

The information will stress that the identity of the candidate, if successful, will need to be checked thoroughly, and that a Disclosure and Baring Service (DBS) disclosure will be required. The applicant will be expected to have current DBS clearance.  If an applicant has no valid DBS clearance and is unable to get such clearance they will not be offered employment.  An applicant can apply for clearance but will not be offered employment until they have received the clearance.  An applicant who is unwilling to show us their DBS clearance will not be able to proceed further in the application process. 

The job description should be up to date and will clearly set out the extent of the relationship with, and the degree of responsibility for, children with whom the person will have contact. The person specification will explain:

  • The qualifications and experience needed for the role.
  • The competencies and qualities that the applicant should be able to demonstrate.
  • How these will be tested and assessed during the selection process.

The application form will ask for:

  • Full personal information, including any former names by which the person has been known in the past
  • A full history of employment, both paid and voluntary, since leaving school, including any periods of further education or training. This should include start and end dates explanations for leaving and gaps in employment, education or training.
  • Details of any relevant academic and/or vocational qualifications
  • A declaration that the person has no convictions, cautions, or bind-overs, including those regarded as spent. This should also include referral to or inclusion on any government list or regulatory body restricting or preventing them from working with children or vulnerable adults.
  • Details of any current DBS clearance.

Curriculum vitae, drawn up by applicants in place of an application form are not acceptable because these will only contain the information the applicant wishes to present and may omit relevant details.


The application form will request both professional and character references, one of which should be from the applicant’s current or most recent employer. Additional references may be asked for where appropriate. For example, where the applicant is not currently working with children, but has done so in the past, a reference from that employer should be asked for in addition to that from the current or most recent employer if this is different.

References should be sent wherever possible to business addresses, not a home address.

Wherever possible references should be obtained prior to the interview so that any issues of concern raised by the reference can be explored further with the referee and taken up with the candidate during interview.

References should contain objective, verifiable information and in order to achieve this, a reference pro-forma with questions relating to the candidate’s suitability to work with children should be provided.

References should include:

  • length of time the person has known the applicant and in what capacity;
  • post held with dates , salary and reasons for leaving;
  • ability and suitability to work with children and young people;
  • skills, strengths and weaknesses and how these have been demonstrated;
  • any current disciplinary investigation and/or sanction;
  • any allegations and/or disciplinary investigations relating to the safety or welfare of children and young people and the outcome of these (including where any sanction has expired);
  • details of any criminal convictions, cautions or bindovers;
  • sickness record;
  • if the referee would re-employ the applicant and, if not details of why.
  • verification of the identity of the referee.

The referee should be asked to confirm whether the applicant has been the subject of any disciplinary sanctions and whether the applicant has had any allegations made against him/her or concerns raised which relate to either the safety or welfare of children and young people or about the applicant’s behaviour towards children or young people. Details about the outcome of any concerns or allegations should be sought.

Open references or testimonials will not be accepted.

Other Checks before Interview

If the applicant claims to have specific qualifications or experience relevant to working with children, which may not be verified by a reference, the facts should be verified by making contact with the relevant body or previous employer and any discrepancy explored during the interview.

Selection of Candidates

Esklets will apply standard procedures for short listing to ensure that the best candidates are selected fairly. All applicants should be assessed equally against the criteria contained in the person specification without exception or variation.

Safe recruitment means that all applications will additionally be:

  • Checked to ensure that they are fully and properly completed. Incomplete applications will not be accepted and will be returned to the candidate for completion.
  • Scrutinised for any anomalies or discrepancies in the information provided.
  • Considered with regard to any history of gaps, or repeated changes, in employment, or moves to supply work, without clear and verifiable reasons.

All candidates will be instructed to bring with them documentary evidence of their identity, either a full birth certificate, passport or photo card driving licence and additionally a document such as a utility bill or bank statement that verifies the candidate’s name and address. Where appropriate, change of name documentation must also be brought to the interview.

Candidates will also be asked to bring original or certified copies of documents confirming any necessary or relevant educational and professional qualifications. If the successful candidate cannot produce original documents or certified copies written confirmation of his/her relevant qualifications must be obtained from the awarding body.


Interviewing Short-listed Candidates

The questions to be asked will test the candidate’s specific skills and abilities to carry out the job applied for.

In particular the candidate’s attitude toward young children will be tested and also their commitment to safeguarding and promoting the welfare of children in particular.

Any gaps and changes in employment history will be fully explored during the interview, as will any discrepancies arising from information supplied by the candidate or by the referee.

All candidates should bring to interview documentary evidence as detailed in the Asylum and Immigration Act and in line with DBS requirements.

Where relevant, change of name documentation must also be brought to the interview.

Offer of Appointment to Successful Candidate

An offer of appointment should be conditional upon pre-employment checks being satisfactorily completed, including:

  • DBS clearance appropriate to the role.
  • Verification of the candidate’s medical fitness.

All checks will be confirmed in writing and retained on the candidate’s personnel file, together with photocopies of documents used to verify his/her identity and qualifications.

A record will be kept of evidence to show that such checks have been carried out in respect of supply staff and volunteers whether recruited directly or through an agency.

Satisfactory references must be kept on the candidate’s personnel file.

Where information gained by the employer from either references or other checks calls into question the candidate’s suitability to work with children, or where the candidate has provided false information in support of the application the facts should be reported to the Police and/or the Disclosure and Baring Service.


Induction and Supervision of Newly Appointed Staff

The induction of all newly appointed staff will include an introduction to our child protection policies and procedures. This will include being made aware of the identity and specific responsibilities of those staff with designated safeguarding responsibilities.

New staff members will be provided with information about safe practice and given a full explanation of their role and responsibilities and the standard of conduct and behaviour expected.

They will also be made aware of the organisation’s personnel procedures relating to disciplinary issues and the relevant whistle blowing policy.

The programme of induction will also include child protection training at a level appropriate to the member of staff’s work with children.

Associated policies:

  • Safeguarding children policy
  • Staff Induction, training and development policy
  • Staff supervision and monitoring policy
  • Whistle blowing policy.

Contact names and numbers.

Designated Lead Practitioner for safeguarding children – Mrs Kate Smith – 01287669607

Deputy DLP) – Mrs Rachel Todd – 01287 660887.

Committee member responsible for safeguarding children – Mrs Helen Beadnall – 01287 660657(Chair of the Parental Committee – Registered Person)

Ofsted – 0300123 1231




This policy was adopted at a meeting of ESKLETS PRE-SCHOOL PLAYGROUP

Signed on behalf of the management committee………………………………………………


Role of signatory………Chairman of Committee



Next review date: June 2017


Esklets Pre-school

 Safeguarding Children policy and Procedure

Statement of intent.

Our setting will work with children, parents and the community to ensure the safety of children and to give them the very best start in life. Our setting is committed to building a ‘culture of safety’ in which children are protected from abuse and harm in all areas. We are committed to following the North Yorkshire Safeguarding Children Board guidance and procedures. Everyone working in our setting recognizes their responsibilities towards the children in our care.  We have procedures in place to follow if we suspect abuse, neglect or radicalization and we are able to put the procedures into practice.  We will refer to the Children and Families Service when appropriate, and work with other agencies, such as the police.  We will attend and provide reports for child protection conferences and contribute where appropriate to any Child Protection Plan.  We will always take a considered and sensitive approach in order that we can support our children.


We will carry out this policy by:

  • To provide a safe, respectful and supportive environment for children in which they feel confident to approach adults, secure in the knowledge they will be listened to.
  • To ensure that children feel able to express their views and preferences, that they have the courage and confidence to tell any adult if they are unhappy
  • To ensure that children know that they can speak to anyone within the setting whom they trust about their worries and concerns
  • To ensure that adults talk and listen to children where they have concerns about their safety abd wellbeing.
  • To safeguard children who are suffering or are likely to suffer significant harm
  • To ensure the children in our care are kept safe both at home and within the setting
  • To raise awareness of all staff of their responsibility to identify and act on any suspected case of abuse or neglect and the procedures to follow
  • To raise awareness of the parents about the procedures that the setting will follow if abuse or neglect is suspected.

Responsibilities of the registered person/committee.

It is the overall responsibility of the registered person/committee to ensure that all necessary measures are in place to safeguard children.  They must ensure that there is a suitable policy in place, that all NYSCB procedures are followed and that staff are trained to fulfill their role with regards to safeguarding children.  The registered person must ensure that safer recruitment measures are in place and that at least one member of the interview panel has undertaken Safer Recruitment training.  It is the responsibility of the registered person to deal with allegations against any member of staff.

The registered person is responsible for ensuring that all new starters, including volunteers, receive a comprehensive induction.

The registered person is responsible for ensuring that supervision and appraisal practice includes opportunities to discuss welfare concerns and to identify any development or training needs of staff to fulfill their safeguarding responsibilities.

The registered person is responsible for ensuring that the child protection training record is maintained and monitored.


The registered person/committee should inform Ofsted of:

Changes to the person who is managing the provision; changes to those working on the premises; changes in the name or registration of the charity; change to the nominated person where childcare is provided by a committee; any change to the name of the body that provides childcare where the childcare is provided by a committee; any new person’s date of birth, full name, former name or aliases used by them and their full address; any change to the name or home address of any of those mentioned above; any incident of food poisoning affecting 2 or more children looked after on the premises; any serious accident or injury to , or serious illness of, or the death of any child while in our care and the action taken; any allegation of serious harm against, or abuse of, a child by any person looking after children on the premises, (whether that allegation relates to harm or abuse committed on the premises or elsewhere,) or by the registered person or any person working or employed on the premises, or any other abuse which is alleged to have taken place on the premises, and the action taken in respect of these allegations; any other significant event that is likely to affect the suitability to look after children of the registered person or any person caring for children on the premises, this includes the disqualification of an employee; any change in the name or charity number of the charity; any change to the ‘nominated individual’; any change to the membership of our committee; any change of manager.  Notification must be made to OFSTED within 14 days.


Responsibilities if the Designated Lead Practitioner (DLP).

Our DLP is Mrs Kate Smith – 01287 669607.

Our deputy DLP who will support Mrs Smith in her role, is our Deputy Manager Mrs Rachel Todd – 01287 660887.

The DLP’s is responsible for the following:

  • Liaising with other agencies and services as appropriate.
  • Working within the North Yorkshire Local Authorities Safeguarding Children guidelines.
  • Making referrals to Children and Families Service if there are any concerns about suspected abuse, neglect or radicalization. Any referral will be made by telephone and followed up in writing.
  • Talking to parents about concerns (where appropriate).
  • Undertaking single agency and contributing to multi agency assessments.
  • Attending multi agency child protection meetings.
  • Contributing to arrangements to safeguard children as part of a Child in Need or Child Protection Plan.
  • Decision making with regard to risk within the setting.
  • Ensuring that all staff are aware of the Safeguarding policy.
  • Keeping and storing records.
  • Seeking advice and support for staff from relevant agencies where appropriate.


Responsibilities of the Staff team.

All staff and volunteers understand that their first responsibility is to the child.

We provide adequate and appropriate staffing resources to meet the needs of the children.  All staff should follow the NYSCB guidance and procedures which are consistent with ‘Working together to safeguard children’ and ‘What to do if you are worried a child is being abused’.

It is not the responsibility of the staff to investigate welfare concerns or determine the truth of any allegation or disclosure.  All staff, however, have a duty to recognize concerns and maintain an open mind.  Accordingly concerns regarding the welfare of children must be recorded and discussed with the DLP prior to any discussion with parents.

Staff should immediately report to the DLP:

  • Any suspicion that a child is injured, marked, or bruised in a way which is not readily attributable to the normal knocks or scrapes received in play.
  • Any explanation given which appears inconsistent or suspicious.
  • Any behavior which give rise to suspicions
  • Any concerns that a child may be suffering from inadequate care, ill treatment, or emotional maltreatment.
  • Any concerns that a child is presenting signs or symptoms of abuse, neglect or radicalization.
  • Any significant changes in a child’s presentation, including non-attendance.
  • Any hint or disclosure of abuse, neglect or radicalization received from the child, or from any other person, including disclosure of abuse or neglect perpetrated by adults outside of the family or by other children or young people.
  • Any concerns regarding person(s) who may pose a risk to children (e.g. living in a household with children present), or working at the setting, including:
  • Failure of staff to follow setting policies and procedures including Guidance for Safer Working Practice NYCC 2014.
  • Inappropriate conduct eg. Inappropriate sexual comments and behaviors.
  • Excessive one-to-one attention beyond the requirements of their usual role and responsibilities;
  • Taking and/or sharing child abuse images.
  • Any concerns that a child is presenting signs of radicalization of self or family members, e.g changes in their behavior , through play or drawings. (see below)
  • Staff should be made aware of NSPCC info on grooming and entrapment preventing-abuse/child-abuse-and-neglect/grooming/

Also the Preventing Violent Extremism – NCALT FREE Channel/Prevent General Awareness e-learning module. General Awareness


PREVENT Duties of staff.

Staff have a duty to be alert to any safeguarding and child protection issues in the child’s life at home or elsewhere.  Staff have a duty to be alert to any signs that a child’s welfare is adversely affected by radicalization or extremism within their family or community.  Staff should be aware of any change in behavior to behaviors or attitudes which are not in line with the fundamental British values of democracy, rule of law, individual liberty, mutual respect and tolerance for those with different faiths and beliefs.  Any concerns should be shared with colleagues then if these worries are shared with the Area Prevention Officer.


Where a child makes a disclosure to a member of staff, that member of staff will:

  • Listen to and take seriously any disclosure or information that a child may be at risk of harm
  • Try to ensure that the child disclosing does not have to speak to another member of staff
  • Clarify the information
  • Try to keep questions to a minimum and of an ‘open’ nature e.g. “Can you tell me what happened?” rather than “Did x hit you?”
  • Try not to show signs of shock, horror or surprise
  • Not express feelings or judgments regarding any person alleged to have harmed the child
  • Explain sensitively to the child that they have a responsibility to refer the information to the DLP
  • Reassure and support the child as far as possible
  • Explain that only those who ‘need to know’ will be told
  • Explain what will happen next

Record keeping and information sharing:

In order to keep children safe and provide appropriate care we require up to date information on them.  This information is explained in our admissions policy.

All staff should complete a written record of any concern, even where it is not appropriate to make an immediate referral and these should be passed to the DLP. The DLP is responsible for collating and reviewing these records.  These records should be objective and include;

  • The child’s name;
  • The child’s address;
  • The age of the child;
  • The date and time of the observation or disclosure;
  • An objective record of the observation or disclosure, using the exact words spoken by the child as far as possible. It is important that these should not be translated into ‘proper’ words.
  • A diagram indicating the position, size and colour of any injuries (not photographs)
  • Non-verbal behaviours.
  • The name of the person to whom the concern was reported, with date and time; and
  • The names of any other persons present at the time.
  • Key contacts/meetings with parents/carers and other agencies/professionals. These should be dated and timed and include a summary of discussions, decisions made, reasons for these and any agreed actions.
  • In most circumstances we would work with the parents and they will be informed of any concerns we may have and any intentions we have to involve other agencies such as Children’s Social care. If however we feel that sharing these concerns may place the child at risk of harm then we will not inform the parents beforehand.  If there is any concern that a child may be suffering or is at risk of suffering significant harm, their safety and welfare is our overriding consideration.

Our setting uses the PLA publication ‘Child Protection Record’ to record such information.  All child protection documents will be stored in a file, separate to the child’s main file.  They will be kept in the locked filing cabinet and be accessible only to the DLP and the manager.  Information regarding child protection concerns will be shared with other staff only on a need to know basis.  We have an agreed system for marking a child’s file to identify to staff that such a record is being kept.  Staff will therefore be vigilant but will not know what information is stored unless they have a specific, identified reason to know.  In this way staff can work together to ensure the safety and welfare of the child without compromising confidentiality.


When a child moves to another setting/school any Child Protection Records held will be sent on, under separate cover, to the new setting/school.  They will be clearly marked “Child Protection, Confidential, for the attention of the Designated Lead Practitioner for Child Protection” (Early Years) or Designated Senior Person (schools).  The copy sent will be a photocopy and Esklets will store the original copy for a period of 20years.

Any information is shared under the guidance of the North Yorkshire Safeguarding Children Board.

Informing parents.

Parents are normally the first point of contact and we aim to work in partnership with parents wherever possible.

If a suspicion of abuse is recorded, parents should be informed at the same time as the report is made, and also be made aware of any intention we may have to involve outside agencies such as Children’s Social Care.  The exception to this is where the guidance of the Local Area Safeguarding Children Committee does not allow the parents to be informed. This will usually be the case where the parent is the likely abuser and to inform them may place the child at risk of harm.   In these cases the investigating officer will inform the parents.  The safety and welfare of the child is our paramount concern and we will not inform parents of our concerns if we suspect this may result in harm to the child.


Procedure if there are concerns about the welfare or safety of a child or if a referral needs to be made.

If a staff member has concerns that a child may be subject to abuse, neglect or radicalisation then they should immediately inform the DLP.  If the DLP is absent the manager should be informed.  Following any information raising concern, the DLP will consider:

  • Any urgent medical needs of the child
  • Discussing the matter with other agencies involved with the family.
  • As a professional the DLP should call the Central Database 01609 536462 to enquire if a child is subject to a child protection plan. If this is the case it may be possible to be given the name of or speak to a contact person within the Children’s Social Care who is dealing with the case and liaise with them as to how you can support the child and family.
  • Seeking advice from the Area Prevention Manager (see contacts)
  • Consulting with appropriate persons e.g. Health Visitor, Children’s Social Care.
  • The child’s wishes and any fears or concerns they may have.

The DLP should then decide:

  • Whether to talk to the parents. Parents should be informed if at all possible, unless to do so may place a child at risk of significant harm, impede any police investigation and/or place the DLP or other members of staff at risk.
  • Whether to make a child protection referral to children’s social care because a child is suffering or is likely to suffer significant harm and if this needs to be undertaken immediately.


  • Not to make a referral at this stage
  • If further monitoring is required
  • If it would be appropriate to undertake an assessment (e.g. CAF) and/or make a referral for other services.

To make a new referral: If the child is not subject to a child protection plan or you fail to get through to the Central Database you should contact the NYCC Children & Families Service to discuss your concerns or make a referral.  You should ask to speak to the Duty Social Worker.   All referrals should be accompanied by a universal referral form.

OFSTED should also be informed.


Where staff are concerned that the DLP or other responsible person may not be taking their concerns sufficiently seriously or not taking appropriate action they should contact the Local Authority Designated Officer, Area Prevention Manager, Children & Families Service or the police directly.  They should also inform Ofsted.  Where their concern is about a person working with children, they should also contact the LADO directly.


All information and actions taken, including the reasons for any decision made, should be fully documented.


Support to families.

Our setting believes in building trusting and supportive relationships with families, staff and volunteers within the group.

We make clear to parents our roles and responsibilities in relation to child protection by providing each new parents, member of staff or volunteer with a copy of our policies including our child protection policy.

We will continue to make welcome any child and family whilst investigations are being made in relation to any alleged abuse.

Confidential records kept on a child are shared with the child’s parents or those who have parental responsibility for the child in accordance with the procedure and only if appropriate under the guidance of the North Yorkshire Safeguarding Children Board.



Training, Support and Supervision.

The manager is responsible for ensuring that staff are able to access appropriate Safeguarding Children training and that it is renewed every three years.  Training offered is dependent upon level of responsibility;

  • The DLP will complete level 1 (Basic awareness) training and also Level 2 training provided by the North Yorkshire Safeguarding Children Board, (Comprehensive Child Protection Pathway). The level 2 training is updated termly at the Leadership training attended by the DLP.  Both level 1 and 2 training will be updated every 3 years.  She has also attended CAF training.
  • The deputy DLP has completed Basic Awareness training and the Level 2 training. These are updated every 3 years. She has also completed ‘Safer recruitment’ training provided by NYCC.  This is updated every 5 years.
  • The remainder of the staff, have completed Basic Awareness training provided by NYCC or the NYSCB basic awareness e-learning course. They update these every 3 years.  Training will be updated by a taught course every 6 years whenever possible.
  • The leadership review in the setting’s development plan ensures that training is renewed every three years.
  • Issues of Safeguarding Children are also discussed at staff meetings to ensure everyone is kept up to date with policy. Senior staff members are also involved in the annual review of policy each year and any changes will be discussed with the other staff members.
  • Induction for New staff: new staff will be enrolled on a suitable Basic awareness course as soon as possible but can also access the NYSCB e-learning course at the setting under the supervision of DLP. The DLP is responsible for ensuring that they understand the policies and procedures of the setting with regards to safeguarding children in particular their own responsibilities.  New staff will also receive a copy of Guidance for safe working practices and the DLP will go through it with them to ensure they understand their roles and responsibilities.
  • The DLP will inform staff at regular staff meetings of any changes to safeguarding policies and procedures, and any learning from relevant Serious case reviews. She is updated on these at the termly Leadership training and will cascade them to staff.  We seek out training for all staff in the setting to ensure that they are able to recognise the signs and symptoms of possible abuse and so that they are aware of the local authority guidelines for making referrals.
  • Regular staff meetings ensure that all staff know the procedures for reporting their concerns within the setting.
  • We seek out training for all staff in the setting to ensure that they are able to recognise the signs and symptoms of possible abuse and so that they are aware of the local authority guidelines for making referrals.
  • We ensure that all staff know the procedures for reporting their concerns within the setting.
  • Staff who deal with possible abuse or neglect may need support. This will be provided by being part of a close staff team with the DLP and manager.   They will seek support from external agencies as required.


Allegations against staff.

Any parents or staff who wish to complain about any other staff or volunteers, which may include an allegation of abuse should contact the manager/leader of the setting in the first instance.  If the allegation concerns the manager then the parents should contact either the Chair of the Parents Committee or the Designated Committee Member for child protection as detailed below.   The designated committee member has attended Level 1 training in Child Protection.

Wefollow the guidance of the North Yorkshire Safeguarding Children Board when responding to any complaint that a member of staff or volunteer has abused a child.

Either the setting manager or the designated committee member (as appropriate) is then responsible for:

  • The person who has received an allegation or witnessed an event should immediately inform the DLP or deputy DLP. If the allegation refers to the DLP then the deputy should be informed and if it refers to the deputy the DLP should be informed.  In both cases the committee member for Safeguarding should also be informed and have joint responsibility for recording and subsequent actions taken.   The responsible people should then follow the rest of the procedure as if they were the DLP. This should be done in the manner proscribed above.
  • Secure the immediate safety of the children and deal with any urgent medical needs. In some cases this may mean asking the member of staff to move to a different area or in serious cases to leave the premises.
  • Referring any such complaint immediately to the Local Authority’s Designated Officer and seek advice from the LADO about how to move forward with the investigation. This should also include a discussion of whether the staff member should be suspended on full pay whilst an investigation is undertaken.  We will work together with other agencies as appropriate and at all times follow the NYSCB procedures.
  • Inform Ofsted of any allegations of serious harm or abuse by any person working at the setting even if these relate to harm or abuse committed away from the setting. Ofsted will also be notified of  any action taken in respect of these allegations.  These notifications must be made as soon as reasonably practical, but at the latest within 14 days.
  • As with all child protection matters, the situation will be dealt with confidentially and information only shared on a need to know basis.

We will co-operate entirely with any investigation carried out by other agencies by;

  • Making sure we maintain detailed and accurate records of alleged incidents. These will be stored in our locked filing cabinet and the staff member concerned will have no access to these records.
  • Making sure staff are available to be interviewed
  • Closing the setting if deemed appropriate until the investigation is complete.

Our policy is to suspend the member of staff on full pay for the duration of the investigation.   However we will deal with each allegation on an individual basis and will follow the guidelines of the North Yorkshire Safeguarding Children Board and the advice of our LADO.  We will offer support to the staff member concerned by;

  • Dealing with the matter confidentially and on a need to know basis. Staff will be reminded of our confidentiality policy.
  • The matter will be dealt with as speedily as possible.
  • Providing them with full information about the nature of the complaint against them
  • We will follow the advice of our LADO as to any other support that should be made available.

Consideration will be given throughout to the support and information needs of children, parents and staff where applicable.


The Local Authority Designated Officer (LADO) should be contacted directly, including by staff, if they feel that their concerns is not being dealt with adequately or they are unable to raise their concerns with the DLP, the deputy DLP or the designated committee member.  Similarly they may also raise their concerns with Ofsted.


Disciplinary action – where a member of staff or a volunteer is dismissed from the setting or internally disciplined because of misconduct relating to a child, we notify the Department of Health administrators so that the name may be included on the List for the Protection of Children and Vulnerable Adults.

Policies and procedures to protect staff from allegations:

  • All staff will be expected to have current clearance from the Disclosure and Barring Service (DBS). This will also apply to any volunteers such as committee members. We will maintain a record of clearances from the DBS. All staff who maintain continuous employment with Esklets will be required to reapply for an valid DBS clearance every 4 years unless circumstances require a more recent check. This should operate on a rolling program to spread associated costs for the group. (See safer recruitment policy)
  • Lone working – We try to ensure that the layout allows for constant supervision. No child should be left alone with a member of staff (or volunteer) in a room with closed doors. When children are flowing between indoors and outdoors care should be taken to maintain levels of staffing and to ensure that doors remain open. If available 2 members of staff (may include 1 volunteer) should be working outdoors and the same indoors.  If only 3 members of staff available 1 should work outside, 1 inside and the third should constantly move between the outside and inside.  In this situation the doors should never be closed.  In no circumstances should a parental volunteer be left alone with a group of children.
  • Promoting positive behavior –We create within our setting a culture of value and respect for the individual. See Promoting Positive Behaviour Policy.
  • Procedure for offering intimate care – When changing nappies or children’s clothes the door to the children’s toilet should remain open at all times. Staff should never change nappies alone, a second member of staff should remain in the entrance hall where they have a clear view of the staff member changing the nappy.  This also applies to changing children’s underwear.  When taking children to the toilet the door to the toilet room should always remain open and a second member of staff should be aware that a child is being taken to the toilet and be within earshot.
  • Mobile phones – staff and volunteers should always leave their phones in the basket in the adult kitchen. These will then be locked away in the filing cabinet during the session.  Phones should never be carried by staff as they go about their duties.  Personal phones should not be used to record photos of the children.  See the ‘Mobile phone policy’.
  • Use of internet and social networking sites –staff should never post photos taken at Esklets on the internet, including social networking sites such as Facebook. Permission is obtained from parents upon registration as to whether photos of their children can be used on Esklets own website.  No children should be named on the internet.  For full details see our Mobile phone and camera policy.
  • Statutory Framework for the Early Years Foundation Stage –All documentation, policies, procedures and ways of working required by the statutory framework are adhered to at all times.
  • Safe recruitment of staff – see Staff Employment and Recruitment Policy

o    Applicants for the posts within the setting are clearly informed that the positions are exempt from the Rehabilitation of Offenders Act 1974.

  • The information will stress that the identity of the candidate, if successful, will need to be checked thoroughly, and that a Disclosure and Baring Service (DBS) disclosure will be required. The applicant will be expected to have current DBS clearance.  If an applicant has no valid DBS clearance and is unable to get such clearance they will not be offered employment.  An applicant can apply for clearance but will not be offered employment until they have received the clearance.  An applicant who is unwilling to show us their DBS clearance will not be able to proceed further in the application process.


o    We abide by Ofsted requirements in respect of references and DBS checks for staff and volunteers, to ensure that no disqualified person or unsuitable person works within the setting or has access to the children. See our risk assessment for ‘New Employees’

o    Volunteers do not work unsupervised. See our risk assessment for ‘Adult Volunteers’.

o    We abide by the Protection of Children Act requirements in respect of any person who is dismissed from our employment, or resigns in circumstances that would otherwise have led to dismissal for reasons of child protection concern.

o    We have procedures for recording the details of visitors to our setting.

o    We take security steps to ensure that we have control over who comes into the setting so that no unauthorized person has unsupervised access to the children.


  • Links with other policies and proceedures;

o    Valuing diversity and promoting equality  policy

o    Promoting Positive Behaviour policy

o    Complaints Policy

o    Uncollected Children and Lost Children Procedure

o    Admissions Policy

o    Safer Recruitment and Employment Policy

o    Key person policy

o    Partnership with parents policy

o    Grievance Policy

o    Confidentiality Policy

o    Health, Safety and hygiene policy

o    Intimate Care Policy

o    Mobile phone, camera and social networking policy (acceptable use of ICT)


Contact names and numbers.

Designated Lead Practitioner for safeguarding children – Mrs Kate Smith – 01287669607

Deputy DLP for safeguarding children – Mrs Rachel Todd- 01287 660887

Committee member responsible for safeguarding children – Mrs Helen Beadnall 01287 660657

Chair of the Parental Committee (Registered Person) –  Also jointly responsible for safeguarding children.

Area Prevention Manager-Diane Leith – 01609 532479


NYCC Children and Families Service – 01609 780780 Children&


NYCC direct number to Children & Families social care advisors – 01609 536993

Emergency Duty Team – 01609 780780

Central Database – 01609 774298

Local Authority Designated Officer (LADO) – (for allegations against staff)

Dave Peat 01609 535646/ 07814 533363

Karen Lewis 01609 534200 / 07715540711

Ofsted – 0300 123 1231 or 03001234 666

North Yorkshire Police – 101



Customer Service Contact numbers for referral to Social Care in neighbouring Local Authorities:

Redcar and Cleveland – 01642 771500

Stockton on Tees – 01642 527764

Middlesborough – 01642 726004




This policy was adopted at a meeting of ESKLETS PRE-SCHOOL PLAYGROUP

Signed on behalf of the management committee………………………………………………


Role of signatory………Chairman of Committee

Next review date – June 2017



Policy Statement: We provide an environment in which all children, including those with special educational needs and disabilities (SEND), are supported to reach their full potential.

  • We have regard for the SEND Code of Practice: 0 to 25 years – August 2014.
  • We ensure our provision is inclusive to all children with SEND.
  • We identify the specific needs of children with SEND and meet those needs through a range of SEND strategies.
  • We work in partnership with parents and other agencies in meeting individual children’s needs.
  • We monitor and review our policy, practice and provision and, if necessary, make adjustments

Role of the SENCO: We designate a member of staff to be the Special Educational Needs Co-ordinator (SENCO) for our setting.  It is the responsibility of the SENCO to:

  • Ensure all practitioners within the setting understand their responsibilities to children with SEND and the setting’s approach to identifying and meeting SEND.
  • Advising and supporting colleagues.
  • Ensuring that parents are closely involved throughout and that their insights inform action taken by the setting.
  • Liaising with professionals or agencies beyond the setting.
  • The SENCO at Esklets is the Mrs Elizabeth Watson.

Admissions: Our admissions and ‘valuing diversity and promoting equality’ policies ensure that no child with a SEND is denied admission to the setting.  If a child has a SEND then preparation for inclusion into the pre-school will be undertaken by the SENCO and manager in consultation with the parents.  This would proceed as follows;

  • An initial home visit would be made to meet the child and parents.
  • Where possible others involved in the care of the child, such as a health visitor or other health professionals, would be invited to discuss relevant issues.
  • The child and carer would be invited to visit the pre-school.
  • Finally a meeting would be held to discuss any relevant issues. This should ensure that the specific needs of the child are known and we have made arrangements to meet these needs within the setting.

Identification of SEN:

The statutory framework for the Early Years Foundation Stage (EYFS) requires all practitioners to assess and review all children’s progress and share this with parents.  Esklets uses the non-statutory ‘Early Years Outcomes’ to assess the extent which a child is developing at expected levels for their age.  If staff/parents are concerned about a child’s apparent lack of adequate progress, the child may need time and support to develop – rather than having SEND.  If however observations and records show evidence to substantiate this concern that the child is;

  • Making little or no progress even with additional support
  • Continuing to perform at levels below those expected of children of a similar age in certain or all areas of learning.
  • Showing physical and/or sensory problems and although provided with specialist aids and equipment continues to make little or no progress.
  • Showing communication and/or interaction difficulties and requires specific individual programmes to be able to access learning.

A child who continues to present emotional and/or behavioural difficulties may not mean that a child has SEND.  However where there are concerns, there should be an assessment to determine whether there are any causal factor such as an underlying learning or communication difficulty.

Once a child has been identified as having SEND we will work with parents to establish the support the child needs.  We will adopt a graduated approach with 4 stages of action: assess, plan, do and review.

ASSESS and PLAN: The SENCO is responsible for the following:

  • Ensuring that a dated record of concern is entered on the child’s record.
  • Ensuring that the key worker and other staff, together with the parents, assess the child’s needs and plan support to match these needs.
  • They will draw up an Individual Learning and Provision Plan (ILPP) for the child. This will describe the outcomes they are seeking, the interventions and support to be put in place, the expected impact on progress, development or behaviour, and a clear date for review. The interventions are additional to or different from those provided by the setting’s usual curriculum and strategies.
  • ILPP’s will be reviewed at least every half-term or more frequently if appropriate. The date of the next review being set at each review.

D0:  The child’s keyworker supported by the SENCO and other staff remains responsible for working with the child on a daily basis.

They are responsible for the implementation of the ILPP planned as part of the SEND support. The needs of all children within the setting are met by a cycle of observation, assessment, planning and evaluation.  This cycle allows staff to assess the implementation of the ILPP and plan accordingly.

Changes may need to be made to our setting in the following ways;

  • Seeking additional funding for the purchase of any additional toys or resources.
  • Adapting the structure or layout of the setting, such as ensuring the free movement of a wheelchair within the classroom by altering the layout.
  • Alteration of any routines to accommodate the needs of the child. For example a child with a hearing impairment may need pictorial stimuli to help them anticipate what is going to happen next.
  • Staff should be aware that they may need to change the way they talk or behave towards the children. For example a child may need to see the face of a person as they talk to them or a specific behaviour management strategy may need to be implemented.
  • Short term Planning should indicate how individual children are to be support.

These are only examples and all plans will be specific to the needs of the individual child at that time.


REVIEW: The effectiveness of the support and its impact upon the child’s progress will be reviewed in line with the agreed date.

  • The SENCO, key worker, other staff and parents will all evaluate the impact of the support provided in the ILPP upon the child’s progress and development, taking into account the views of the child where possible.
  • Any changes to the outcomes and support for the child will be agreed by all and clearly stated on a new ILPP.
  • This cycle of assess, plan, do and review will be implemented as long as the child shows good progress.
  • Where there is little or no improvement in the child’s progress, more specialist assessment may be called from other professionals or agencies outside the setting. The SENCO is responsible for contacting them with the parent’s agreement. External intervention will be invited if, despite receiving an individual programme and/or concentrated support, the child:
  1. Continues to make little or no progress in specific areas of learning over a period of time.
  2. Continues to perform at levels significantly below those expected of children of a similar age in certain or all areas of learning.
  3. Has physical and/or sensory problems which require the use of specialist equipment and/or regular visits for direct intervention or advice by practitioners from a specialist service.
  4. Has ongoing communication and/or interaction difficulties that hinder the development of social relationships and cause significant barriers to learning.

The SENCO is responsible for setting up a review meeting with appropriate external specialist, parents, SENCO and keyworker.  This will enable the external support services to help devise a new ILPP for the child.  The procedures for review of the ILPPs will follow the SEND Code of Practice.

Requesting an Education, Health and Care Assessment: This stage is reached when the SENCO, in consultation with the parents and any external agencies already involved, considers that a statutory multi-disciplinary assessment of a child’s SEND is needed as the child has not made the expected progress.  We will then request an Education, Health and Care needs assessment of the local authority.



SEND support will include planning and preparation for transition before a child moves to another setting/school.  To do this;

  • Information will be shared with the receiving school/setting.
  • Staff will meet with the staff from the new setting to discuss arrangements.
  • A review of the SEND support provided by the setting will take place.
  • The child will be supported to undertake familiarisation visits to the new setting before they are due to start.
  • Our Transition policy will operate to ensure that the individual needs of the child are fully supported as they move on to the new setting/school.


The management and deployment of resources will be designed to ensure that all the children’s needs are met.  The SENCO will work closely with the management committee to ensure the following is in place;

  • Staff can access appropriate training
  • Any additional staff time is costed and included in the budget
  • Any necessary resources are purchased.
  • The SENCO and Manager will be responsible for making any applications for additional funding that may be required from the NYCC.
  • Make any reasonable adjustments to ensure that no child is placed at a disadvantage and all children are enabled to participate in all aspects of the pre-school.

The Local Offer

The local offer provides useful information for children and young people with special educational needs and disabilities (SEND) and their families. It is there to help families, individuals, groups and organisations find information so that you have more choice and control over what support is right. (—local-offer )

The local offer covers services that are available within:

  • Education – nurseries, playgroups, schools and colleges as well as support services like educational psychologists, early years and early intervention workers;
  • Health – local doctors, paediatricians, school nurses and therapists;
  • Social care – respite services and children’s disability services; and
  • Support and services in the voluntary and private sector across North Yorkshire.

The local offer is intended to help you make informed choices about things that are important to you, such as:

  • Where to live;
  • Transport;
  • Social activities;
  • Options after school – continuing your education, apprenticeships, supported employment etc.; and
  • Making the transition from services provided for children to those for adults.



Parents/carers who are unhappy with the treatment of their child can make a complaint according to the procedures of our complaints policy.  See copy in the entrance hall, ask a member of staff or look on the website (

Staff training:

The SENCO has attended basic SENCO training and is kept up to date by attending the termly SENCO network meetings.  Staff have also attended extensive training in such areas as;

  • Speech and language development
  • Promoting positive behaviour
  • Autism
  • Managing asthma
  • Child development.

Any additional training required would be accessed if possible.

References to other relevant policies:

  • Admission policy
  • Promoting equality and valuing diversity policy
  • Complaints policy
  • Promoting positive behaviour policy
  • Transition policy
  • Key worker policy


CONTACT NUMBERS of outside agencies:

  • Health visitor –01947 824280
  • Danby Doctors surgery – 01287 660739
  • Families Information Service – 01609 533483
  • NYCC – Social Care Services – 01609 534527


Policy Monitoring and evaluation:

  • Gather feedback from any parents of children with SEND
  • Gather feedback from staff
  • Update as required in view of any recent training
  • Update to include any changes in legislation


This policy was approved at a meeting of the committee;


SIGNED:  ……………………………………………………………………DATE  ………………………..

Role: Chair of committee.

Review date:   June 2017


Esklets Pre-school Playgroup



Esklets tries to ensure that any transitions made by the child occur smoothly ensuring that the child remains happy and secure to promote their learning and development.


  • When parents express an interest in their child joining our setting they are encouraged to visit the setting on a day convenient to them to look around and meet the staff.  A member of staff will answer any questions they may have and discuss our setting.  They will provide them with a copy of the brochure and policies and arrange a start date for their child.  They will also hand them the registration and other relevant forms and explain that the parent can fill them in at home and bring them back when the child starts. Any special needs or requirements can also be discussed in preparation for the child starting at Esklets.  This all helps build up a picture of the child’s needs.
  • When starting at Esklets parents/carers are encouraged to stay with their child for as long as required to settle the child.  This may take several sessions or a few minutes.  Staff will discuss with parents their child’s likes/dislikes and together develop a strategy to help the child feel secure and happy to stay alone.  No pressure will be put upon parents to leave their child until they feel happy to do so.  A key worker will have been allocated to the child and this person will be primarily responsible for helping the child settle.
  • Parents leaving a child for the first time can be contacted by telephone to assure them that their child is happy.


  • Staff at Esklets will liaise with staff at any other setting attended by a child.  This may take the form of talking to any childminder bringing a child to our setting to sharing ‘On Track’ sheets, and other information, about a child’s interests and achievements with a second setting.  Esklets attends training, and local cluster meetings, with staff from other local settings which has allowed us to build up a working relationship with them.


  • Esklets has close relationships with 3 local schools, Castleton, Danby and Lealholm.  We invite the relevant teacher from each school to visit the children at Esklets as often as possible, especially in the summer term before starting school.  Staff can then share relevant information about the children with the teacher to help them build up a picture of the child.
  • Some members of staff also work at Castleton and Danby schools which also helps aid transition when children see a familiar face.  We have prospectuses available for each school and can provide information for parents about who to approach at each school for help and advice.
  • The teaching assistant from Castleton school attends Esklets for an hour every fortnight to meet the children.
  • Esklets children visit Castleton school’s  ‘Forest School’ provision occasionally.  Our children are also invited to take part in local activities with children from the schools such as a Christmas crafts session, sports days, open days and fun runs.  All help familiarise the children with the local schools and their staff and children.
  • Children visit their new school on a couple of half-days towards the end of the term before they start school.  Staff ensures that any relevant information has previously been passed on to the school with the parent’s permission.  This includes their ‘Learning Journey’ folder including their on NYEY assessment sheets plus any information about any special needs or requirements.

Relevant policies;


  • Admissions policy
  • SEN policy
  • Equal Opportunities policy
  • Confidentiality policy




This policy was adopted at a meeting of Esklets Playgroup management committee

Signed by the Chair of committee:


Signed…………………………………………………………… Date………………………………


Review date: June 2017


Esklets Pre-school Social Networking and Mobile Phone policy.

Policy Statement:

Mobile phone and other information technologies play an increasing part in everyone’s lives, but Esklets Pre-school believe that in order to fully protect the children attending our setting certain procedures need to be adhered to.  At Esklets children will have their photographs taken for the purpose of providing evidence of their achievements for their developmental records or to document activities they take part in within the group. Under the Data Protection Act 1998, Esklets must seek parental consent to take photographs, and to use them within the setting. This is done when children register with the setting by filling in the consent form to use an image or photograph.



  • Photographs will be taken using the Pre-school cameras only and will be stored on the pre-school’s own laptop which is password protected.  If the pre-school ceases to operate then the photographs will be shredded or burnt.  When images are uploaded from the camera onto the computer the memory card will be erased of all photos.  No photos will be stored on the computer; they will all be deleted immediately after they have been printed off for use within the setting.
  • No other private cameras, mobile phones or tablets should be used to take photos of the children.  Any such items brought into the setting by either staff, parents or volunteers should be stored in a locked drawer of the filing cabinet.
  • The pre-school camera should only leave the setting when accompanying staff and children on outings.
  • Photographs will be printed off only at the setting and used within the children’s developmental records (learning journeys) or displayed around the setting.  They will not be used for publicity about the setting in the wider community unless parents have given their express permission.
  • Special events such as the Nativity Play, outings and parties may be recorded only on the playgroup cameras and copies of photos of individual children made available to their parents.
  • Parents should be made aware our policy on mobile phones and cameras before an outing and be made aware of the need for some children not to be included on photos.
  • Specific parental permission will be required if any photos of the children taking part in an activity were to be posted on our web-site or used for publicity.
  • Mobile phones or tablets brought into the setting by staff, parents and visitors should be deposited in the locked metal cash box in the reception area of the kitchen and should not be carried around any area of the setting. This is opened only by keys carried by the manager and deputy.  Mobile phones, tablets and cameras are totally forbidden within the toilets.
  • Staff and any parental volunteers present should only answer their phones in the kitchen area.  The landline phone should be used to make any calls during a pre-school session.  Staff members are requested not to make personal calls during their working hours.  However in urgent cases phones can be used within the kitchen area.
  • Staff and parents/carers must not post any information about the setting, especially pictures of children, or information about children, onto social networking sites such as ‘Facebook’.  Staff and parents/carers should not post anything onto facebook that could be construed as damaging the reputation of Esklets.
  • Staff and parents/carers should not post anything onto social networking sites which could offend any other member of staff or parent using Esklets.  Staff should be aware that they are bound by the terms of our Confidentiality policy.


Associated policies;

  • Confidentiality policy
  • Safeguarding children policy.
  • SEN policy
  • Equal Opportunities policy
  • Consent form to use an image or photograph

This policy was agreed at a meeting of Esklets Playgroup committee.


Signed…………………………………………………………………………………. Chair of Committee.




Review date: June 2017.




Esklets understands that students undertaking courses in Childcare and Education will require time spent working within a pre-school setting to gain valuable experience and knowledge.  We also offer short placements to students from Whitby Community College who are undertaking courses in Health & Social.  This is undertaken with permission from their parents.  We welcome students into our setting on the following conditions which put the needs of our children first;

  • Only one or two students will be admitted at a time.
  • Students must be engaged in a recognised training course which provides a background understanding of children’s leaning and development.
  • Students will not be counted as part of our adult:child ratio.
  • Students will be provided with a copy of our staff handbook and policies before their first session at the setting.
  • Students will be given a short induction at the start of their first session to familiarise them with our layout, procedures and routine of the day. They will be advised about interacting with the children, what activities are expected off them and any health & safety issues.  They will also be advised of our policies and procedures as regards safeguarding children.
  • Any information gained within the setting in relation to children and their families must remain confidential.
  • Students will not have unsupervised access to the children at any time.


Confidentiality policy

Health, Safety and Hygiene policy

Valuing Diversity and Promoting Equality policy

Promoting positive behaviour policy

Intimate care policy

Safeguarding children policy

Supervision and monitoring policy

This policy was adopted at a meeting of Esklets Playgroup management committee

Signed by the Chair of committee:


Signed…………………………………………………………… Date………………………………



Esklets Playgroup – Supervision Policy


Research into motivation has shown consistently that excellent managers do three things with their staff. They:

  • communicate with their staff regularly, discuss achievements and problems
  • set specific, achievable but stretching objectives
  • ensure opportunities for learning and development.

Effective supervision facilitates these activities.


  1. Policy Statement


It is the policy of the setting that all staff receives regular supervision.


  1. Legislation

There is no specific legislation relating to supervision but a number of employment acts and regulations influence how they must be provided, including:

  • Employment Relations Act 1991
  • The Employment Act 2002
  • All legislation pertaining to discrimination and equal opportunities
  • The Working Time Regulations 1998
  • Part-Time Workers (Prevention of less favourable treatment) Regulations 2000
  • Health and safety at Work Regulations 1999.


  1. Responsibility
  • The owner / committee is responsible for ensuring the implementation of the Policy within their areas of responsibility and that arrangements are in place to ensure adequate staff supervision and team meetings.
  • The manager is responsible for providing supervision for the staff and for keeping records.
  • Members of staff have a duty to participate and contribute actively in supervision and team meetings.


  1. Supervision meetings

Although supervision is sometimes seen as a continuous process, it also refers specifically to meetings between a manager and an individual member of staff that are planned and provided to an agenda. Outcomes, agreed action and any other important matters of discussion, are recorded.



The focus of supervision may vary depending on circumstances and the particular needs of individual staff. However, it must always be seen as a two way process, allowing the free discussion of any aspect of work or development which either the manger or the individual member of staff wishes to raise.

It will ensure:

–       an agreed set of clear and specific objectives for each member of staff, appropriate to role and attainable;

–       explicit standards of performance and conduct, reflecting the core values and ethos of the nursery;

–       learning resources and opportunities, including guidance or coaching where necessary, for the achievement of agreed work, performance and development;

–       encouragement and support in the achievement of objectives and learning;

–       opportunities for joint feedback and reflection on any aspect of the work or working relationships and to explore ideas and solve problems;

–       the joint review of progress, feedback and recognition of achievements; and any adjustment to agreed goals and targets that becomes necessary;

–       review and management of the contract of employment :  induction, probation, term of contract and where appropriate contract renewal, annual leave, work/life balance, flexible working etc.


The pattern and frequency of supervision may also vary depending on circumstances such as the hours worked per week, but the minimum should be three meetings a year, to include observation supervisions and the end of year review (appraisal) of performance and professional development.


Supervision meetings will normally last for an hour. They will be planned in advance and dates must be given to staff to ensure that they have appropriate time to prepare and other commitments arranged so that value is placed on the activity.


Supervision meetings are the basis of the cycle of performance and development review. The main features are:

–       preparation and agreement of a performance and development plan for the year ahead;

–       agreement about how performance and development plans will be evidenced, reviewed and supported during the year;

–       an annual interview between the manager and the staff member to review performance and development and agree forward plans.



  1. Records

Supervision meetings are part of a formal process and so should follow an agreed agenda. The agenda must include health and safety, well-being; training attended a review of work practice and agreed actions to be undertaken by the next supervision. A brief record must be made of agreed outcomes and of any other matter that either party wishes to record. The record should include any matters of disagreement that were not resolved in the course of the supervision meeting. Either party may make the record but the supervisor is responsible for ensuring that it is made, signed by both parties and kept as a permanent and confidential record, filed and stored securely and confidentially.

Access to records is restricted to the manager and the staff member but there will be occasions when the manager may refer to records in consultations with a committee chair  in matters of disciplinary or audit.

  1. Monitoring and Review

Managers and staff are encouraged to assess the provision and effectiveness of supervision with reference to this policy as a regular part of each process. The policy will be reviewed for adequacy and implementation at the policy review meeting in May/June each year.


This policy was adopted at a meeting of Esklets Playgroup committee on………………..


Signed on behalf of the committee…………………………….  Role……………………………





Valuing Diversity and Promoting Equality Policy


 Esklets is a member of the Pre-school Learning Alliance, and as such believes that no child, individual or family should be excluded from the playgroup’s activities on the grounds of age, gender, sexuality, class, family status, means, disability, colour, ethnic origin, culture, religion or belief.  We understand that these factors affect the well-being of the child and can impact on their learning and attainment.  Our setting is committed to anti-discriminatory practice to promote equality of opportunity and valuing diversity for all families and children.  We aim to:

  • Provide a secure and accessible environment in which all of our children can and in which all contributions are considered and valued.
  • Include and value the contribution of all families to our understanding of equality and diversity.
  • Provide positive non-stereotyping information about gender roles, diverse family structures, diverse ethnic and cultural groups and disabled people.
  • Improve our knowledge and understanding of issues of anti-discriminatory practice, promoting equality and valuing diversity.
  • Challenge and eliminate discriminatory actions.
  • Make inclusion a thread that runs through all the activities of the setting.
  • Foster good relations between all members of the community.






The pre-school is open to every family in the community. Children are admitted to the group in accordance with the admissions policy. When a waiting list is in operation we do not admit the children on a first come, first served basis but fo1low the criteria set out in the admissions policy. Families joining the group are informed of its Valuing Diversity and Promoting Equality Policy.

We do not discriminate against a child or their family, or prevent entry to our setting, on the basis of a protected characteristic as defined by the Equalities Act (2010).  These are:

  • Disability
  • Race
  • Gender reassignment
  • Religion or belief
  • Sex
  • Sexual orientation
  • Age
  • Pregnancy and maternity; and
  • Marriage and civil partnership.
  • We do not discriminate against a child with a disability or refuse entry to our setting for reasons relating to disability
  • We develop an action plan to ensure that people with impairments can participate successfully in the services offered by the setting and in the curriculum offered.
  • We take action against any discriminatory behaviour by staff/parents whether by:

-direct discrimination

-indirect discrimination – someone is affected unfavourably by a general policy

-association – discriminating against someone who is associated with a person with a protected characteristic or

-perception – discrimination on the basis that it is thought someone has a protected characteristic eg., making assumptions about someone’s sexual orientation

based on their mannerisms or how they speak.

  • Displaying of openly discriminatory and possibly offensive materials, name calling or threatening behaviour are unacceptable on, or around, the premises and will be dealt with in the strongest manner.


  • Posts are advertised and all applicants are judged against explicit and fair criteria.
  • Applicants are welcome from all backgrounds and posts are open to all.
  • We may use the exemption clauses in relevant legislation to enable the service to best meet the needs of the community.
  • The applicant who best meets the criteria is offered the post, subject to references and checks by the DBS service.
  • We monitor our application process to ensure it is fair and accessible.


The pre-school recognises that many different types of family successfully love and care for children. The pre-school can offer a flexible payment system for families with differing means. To try and reach as many families as possible we advertise using posters distributed in all the local communities and in the doctors surgery.  We also distribute leaflets and business cards and have created a have a web site.





All children will be respected and their individuality and potential recognised, valued and nurtured. Activities and the use of play equipment offer children opportunities to develop in an environment free from prejudice and discrimination. Opportunities will be given to children to explore, acknowledge and value similarities and differences between themselves and others.

Our environment is as accessible as possible for all visitors and service users.  If access to the setting is found to treat disabled children less favourably then we make reasonable adjustments to accommodate the needs of disabled children and adults.  We do this by:

  • Making children feel valued and good about themselves
  • Ensuring that children have equality of access to learning
  • Making reasonable adjustments to the environment and resources if required to accommodate any the learning needs of a child with any physical, sensory or other impairment.
  • Making appropriate provision within the curriculum to ensure each child receives the widest possible opportunity to develop their skills and abilities, e.g. recognising the different learning styles of girls and boys.
  • Positively reflecting the widest possible range of communities in our choice of resources
  • Avoiding stereotypes or derogatory images in the selection of books or other visual materials.
  • Creating an environment of mutual respect and tolerance
  • Differentiating the curriculum to meet children’s special educational needs
  • Helping children to understand that discriminatory remarks and behaviour are hurtful and unacceptable
  • Ensuring the curriculum is inclusive of children with special educational needs and children with disabilities
  • Ensuring that children learning English as an additional language have full access to the curriculum and are supported in their learning


Information, written or spoken, will be communicated in as many languages as necessary. Bilingual/multilingual children and adults are an asset to the group. They will be valued and their languages recognised and respected in the group.



  • We work in partnership with parents to ensure that dietary requirements of children that arise from their medical, cultural or religious needs are met.


The time, place and conduct of meetings will ensure that all families have an equal opportunity to be involved in the running of the pre-school.


  • We seek out training opportunities for staff to allow them to develop anti-discriminatory and inclusive practices, which enable children to flourish.
  • We ensure that staff are confident and fully trained in administering relevant medicines and performing invasive care procedures when these are required.
  • All staff will be given copies of our Valuing diversity and promoting equality policy and their job descriptions will include a commitment to promoting equality and recognising and respecting diversity as part of their specifications.




This policy was adopted at an Esklets Pre-school meeting held on;

Date: 6th June 2016

Title: Chair of Committee



Next review due: June 2017


Esklets Playgroup – Whistle blowing policy

Aim:  Esklets is committed to safeguarding the children within its care. Our setting is committed to building a ‘culture of safety’ in which children are protected from abuse and harm in all areas. We are committed to following the North Yorkshire Safeguarding Children Board guidance and procedures. We have procedures in place to follow if we suspect abuse or neglect that are detailed in our ‘Safeguarding Children Policy’.


Children attending Esklets should be protected from abuse and harm in all areas by the application of the ‘Safeguarding Children’ policy and procedures.  If however, any adult within the setting has reported their concerns to the appropriate Designated Lead Practitioner, their deputy or the committee member responsible for safeguarding children and is concerned that no action is being taken then it is their duty as a responsible adult to voice their concerns outside the setting.

Concerns may have been raised about a child being at risk of harm from their home environment outside the setting or from within the setting.  Alternatively, allegations may have been made against a person working with children within the setting that they have:

  • Behaved in a way that has harmed or may have harmed a child
  • Possibly committed a criminal offence against a child
  • Behaved in a way towards a child or children that indicates they are unsuitable to work with children

If the person has reported these concerns to the DLP, the deputy DLP or the committee member responsible for safeguarding children and feel that this is not being acted upon according to the procedures detailed in the safeguarding policy, then they must report their concerns to an outside agency.

Who to contact:

You should contact the Local Authority Designated Officer (LADO).

The LADO for this area is; Karen Lewis 01609 534200 / 07715540711

Dave Peat 01609 535646 /07814533363


Links to other policies:

o   Valuing diversity and promoting equality policy

o   Promoting Positive Behavior policy

o   Complaints Policy

o   Uncollected Children and Lost Children Procedure

o   Admissions Policy

o   Recruitment and Employment Policy

o   Grievance Policy

o   Confidentiality Policy

o   Health, Safety and Hygiene policy

o   Intimate Care Policy

o    Contact names and numbers.

o   Designated Lead Practitioner for Child Protection – Mrs Kate Smith – 01287669607

o   Deputy DLP) – Mrs Rachel Todd – 01287 660887

o   Committee member responsible for child protection –Helen Beadnall – 01287 660657

o   Chair of the Parental Committee (Registered Person) – Helen Beadnall

o   Children and Families Service – 01609 780780

o    Local Authority Designated Officer (LADO) –

Karen Lewis – 01609 534200 /07715540711

Dave Peat – 01609 535646 / 07814533363

o   Ofsted – 0300123 1231 or 0300 1234 666




o    Children&

This policy was adopted at a meeting of ESKLETS PRE-SCHOOL PLAYGROUP

Signed on behalf of the management committee………………………………………………


Role of signatory………Chairman of Committee



Next review date: June 2017.